Team Executive Assistant

2 months ago

Hove, United Kingdom Flexotronix Full time

Reporting to the Managing Director & VP of Global Operations, ensuring the smooth running of day-to-day activities for the wider Sapphiros UK Leadership Team. This role will provide high level executive and administrative support, in addition to liaising with support functions within the wider Sapphiros portfolio of companies.

We can offer this role on a part-time or flexible basis. This may be reduced daily hours such as 0900 - 14:00 over 5 days, or even 4 days per week. Please let us know what hours you are looking to work or the days/hours that would best fit your needs.

**Roles and Responsibilities**:

- Supporting the Sapphiros UK Leadership Team in scheduling and planning all meetings.
- Organising and sending out meeting invites for the team, in person and video conferencing.
- Attending Sapphiros UK Leadership meetings to take actions and distribute, managing any follow-up activity in a timely fashion.
- Calendar management for members of the Sapphiros UK Leadership Team that require support.
- Managing travel arrangements.
- Managing expense claims.
- To act as first point of contact for all site visitors.
- Maintaining company documents in line with company quality requirements
- Managing ad-hoc projects as and when required.
- To undertake other general administration duties in keeping with the role.

**Preferred Experience and Skills**:

- Proven experience as an executive assistant or other relevant administrative support experience to senior leaders, ideally within Life Sciences or a similar highly regulated industry.
- In-depth capabilities of the entire MS Office suite, particularly in using PowerPoint for the creation of presentations and other reports.
- Self-starter, able to work independently, adjusting to evolving priorities to meet deadlines in a rapidly growing organisation.
- A proactive approach to problem-solving with strong decision-making skills
- Professional level of presentation with exceptional verbal and written communication skills.
- Good judgment, discretion, tact, and the ability to work easily with senior leaders
- Excellent organisational skills with attention to detail.
- Able to handle unexpected workplace events calmly & efficiently, including supporting broader activities reflecting the nature of a start-up environment.
- Supports the development of an appropriate organizational culture, reflecting the values of a science-led, healthcare environment.

**About Us**: Sapphiros UK is the fusion of two innovative entities - Biocrucible in Cambridge and Flexotronix in Hove. Biocrucible specialises in molecular detection technologies for near-patient and at-home testing, while Flexotronix is a center of excellence in high-speed printed electronics manufacturing. Together, they form Sapphiros UK, a company committed to pushing the boundaries of what's possible.

**We value our team and offer a comprehensive benefits package, including**:

- Healthcare coverage, encompassing optical, dental, and worldwide travel.
- Generous annual leave of 25 days (Full-time role), with an additional 3 days off for Christmas celebrations.
- Life insurance for financial security and peace of mind.
- Employee Assistance Programs to support your well-being.
- Pension plan for a secure future.
- Income protection to safeguard against unforeseen circumstances.
- Enhanced sick leave provisions, ensuring your health and recovery are prioritised.
- Outstanding parental leave policies, supporting you during important life moments.

**We look forward to speaking with you.

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