Personal Assistant/booker

2 weeks ago

Cambridge, United Kingdom Cambridge University Hospitals Full time

**Main area**
- Division C - Transplant Administrator**Grade**
- Band 4**Contract**
- Permanent**Hours**
- Full time
Job share

37.5 hours per week (5 days per week)**Job ref**
- 180-C-245039**Employer**
- Cambridge University Hospitals NHS Foundation Trust**Employer type**
- NHS**Site**
- Addenbrooke's Hospital-Division C**Town**
- Cambridge**Salary**
- £25,147 - £27,596 p.a. pro rata**Salary period**
- Yearly**Closing**
- 31/01/2024 23:59**Interview date**
- 08/02/2024Job overview

An exciting opportunity has arisen within the Transplant team for a permanent PA/Booker to join our team. Applicants should have good communication and computer skills, and be able to work to deadlines. If you are enthusiastic, motivated, well organised, can multi-task with a high level of professionalism and a keen eye for detail you will be a vital addition to the Transplant Administration team.

Main duties of the job

You will play a pivotal role in providing a comprehensive Personal Assistant and Theatre Scheduling Service to our Transplant Consultants, optimising Clinic time, letters, Advice & Guidance turnaround times, Cancer and elective surgical pathways. Delivering secretarial and administrative support to the Transplant Service and all its users such as the Renal, Pancreas & Liver Transplant Coordinators, Patients, Relatives and Colleagues and booking the Liver Outreach clinics.

Job sharing role considered.

Working for our organisation

**Our Trust**

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on the 31st January 2024.

Interviews are due to be held on the 8th February 2024.

**Benefits to you**

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

Person specification

**Qualifications**:
Essential criteria

Educated to A Level or Level 3 Business Admin/IT qualification or equivalent experience including: - English G.C.S.E. pass at G 4 or above - Maths G.S.C.E pass at Grade 4 or above.

Touch Typing Certificate or equivalent experience.
- Secretarial qualification (RSA III) or equivalent experience.Desirable criteria

IT Specialist, Health Informatics qualification or equivalent.
- Medical Terminology Certificate or equivalent.Experience

Essential criteria

Experience of administrative work and working in a busy office environment.

Prioritising, planning and organising own tasks.

Working within guidelines and developing administrative processes.

Customer Service and dealing with enquiries in difficult situations.

Data entry and producing reports.

Experience of IT packages - Microsoft Office.

Secretarial and/or administrative including Diary Management, Co-ordinating and arranging meetings, Minute Taking and Developing Templates and prioritisation of workload.

Allocate and monitor work of others.
- Audio Typing experience.Desirable criteria

Familiarity with EPIC computer system.

Previous experience of working in the NHS.
- Experience of dealing with difficult situations and confrontations.Knowledge

Essential criteria

Understanding Confidentiality and Data Protection.

Understanding of Customer Services.
- Office Procedures.Desirable criteria

Knowledge of Trust Information Systems.
- Knowledge of Medical Terminology.**Skills**:
Essential criteria

Ability to work as part of a team.

Ability to organise and manage own timekeeping to schedule and deadlines.

Ability to adapt to change.

Ability to work under pressure.

Ability to store and safeguard confidential documents, both electronic and hard copy.

Ability to show attention to detail and accuracy.

Willing to take on and learn new skills.

Good organisation skills.

Ability to use on initiative and work au

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