Group Executive Assistant

7 months ago

Ellesmere Port, United Kingdom AdviserPlus Full time

As we continue to grow and maintain our position in leading the way in HR and Technology solutions, we are excited to offer the opportunity to join our team as a Group Executive Assistant.

We’re a business that is passionate about employee wellbeing, diversity and inclusion, career progression and maintaining the all-round positive culture that makes AdviserPlus a great place to work.

**Our employee benefits include**:

- Health cash plan.
- Flexible working and hybrid working opportunities.
- A generous holiday entitlement which increases with service.
- Holiday purchase scheme.
- Company pension.
- Cycle to work scheme.
- Discounted gym membership.
- On-site parking and free refreshments
- Many other cultural and lifestyle benefits.

**The role and responsibilities of a Group Executive Assistant**:
As a Group Executive Assistant to the CEO, you will play a crucial role in providing high-level administrative support and managing the day-to-day operations of the CEO’s office across all Group companies.

As a key point of contact for all Group Executives, Investors and internal and external stakeholders, the incumbent must be able to operate at all levels of experience and have the flexibility and passion to manage the CEOs office always ensuring a seamless coordination and efficient workflow. Your role will include:

- Prepare meeting materials, agendas, presentations and minutes, ensuring accuracy and timely distribution.
- Build and maintain effective relationships with key stakeholders, including board members, senior executives, customers (where appropriate), and external contacts.
- Act as a representative of the CEO in their absence, representing their interests and maintaining a professional and positive image both internally and externally.
- Co-ordinate and oversee special projects, initiatives and strategic priorities assigned by the CEO, working closely with relevant teams to ensure successful execution.
- Conduct research, collect data, follow up on action items, and provide regular updates to the CEO and other stakeholders.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents to ensure clarity, accuracy, and adherence to the CEO’s style and preferences.
- Manage the flow of information into and out of the CEO’s office, including disseminating internal communications from the CEO, managing incoming requests, and preparing outgoing communications.
- Stay informed about industry trends, market developments, and relevant news to provide timely updates and insights to the CEO and Group executives.
- Draw up a CEO social media protocol and assume responsibility for CEO’s Linkedin profile management and sharing of/commenting on external stakeholder posts.

**Skills and experience required to be a successful Group Executive Assistant**:
Essential
- Discretion and confidentiality.
- Strong organisational and time management skills.
- Self-starter with a proactive approach.
- Ability to work under pressure and meet targets and deadlines.
- Flexibility and ability to respond effectively to changing priorities.
- Excellent interpersonal skills.
- The ability to communicate at all levels, both verbally and written.
- Sound decision-making.
- Good level of competence in Microsoft 365.

Desirable
- External PR experience, experience of creating and executing a communication strategy.
- Experience of project managing events.
- Building strong long-term relationships at all levels.
- Influencing and relationship-building capability.
- Private Equity/M&A experience

**Equal opportunities**:
AdviserPlus is fully committed to the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination, direct or indirect. All employees are expected to promote and work fully in line with the company’s Equal Opportunities Policy.

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