Ecumenical Youth Minister

Ministry of Presence: The purpose of this contract is to have an ecumenical youth ministry team present to be with the teens, by visiting schools, sporting events, lunches, and/or social activities where youth are expected to assemble or congregate. The purpose is to make and build relationships with youth and to demonstrate that the Royal Air Force (RAF) Lakenheath (RAFL) and RAF Mildenhall (RAFM) Chapel youth ministry program is accessible to all youth.

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

The services to be rendered under this PWS shall be filled by a team of at least two people who will support the development and implementation of Religious Youth Ministries for the Middle School (6-8th grades) and High School (9-12th grades) youth for the RAFL/RAFM communities. This team shall henceforth be called “contractor”. This is to support the Religious Youth Ministries conducted by the RAFL/RAFM Chapels. The contractor shall provide all non-personal services and materials, except as otherwise provided for in this contract. The contractor shall provide for the Middle

School (6-8th grades) and High School (9-12 th grades) ministry and direction, adult leader development and training, parent support group coordination, planning meetings, reports, school leadership training retreats and camps in support of the RAFL/RAFM communities. Team members must write and speak English fluently. Team members must be able to effectively communicate in English in professional and casual settings.

Team members must have a functional working knowledge of Microsoft Word, Publisher, Excel, and basic financial record keeping skills.

Sensitivity and respect for other faith groups shall be demonstrated and maintained. The program shall have a Christ centered content and be structured so that youth will meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The contractor shall ensure all activities are coordinated through the RAFL/RAFM Wing Chaplains.

1.1. WORKING HOURS AND EXTENDED PERIOD OF ABSENCE.

1.1.1. The maximum units will be:
12 Units (One unit consists of one month of work, with an average of 20-40 working hours for each position, per week)

12 UNITS TOTAL (TEAM SHALL NOT EXCEED)

1.1.2. Leave of Absence/Sub-Contracting

1.1.2.1. Contractor shall provide a list of substitute contract personnel to the Contracting Officer Representative (COR) for coordination with the 48th Contracting Squadron. Names of substitutes and credentials shall be provided within 30 calendar days of contract being awarded in order to accomplish required background checks (as described in Section 1.9) and verify educational and experience requirements are met. The contractor is responsible for ensuring an updated list is provided to the COR if any changes should occur.

1.1.2.2. The COR shall be notified at least 14 days before any scheduled leave of absence that would prevent the contractor from performing the services.

1.1.2.3. If subcontractors are used, they must meet the requirements for the position as outlined in this PWS. Contractor is responsible for payment of subcontractor.

1.1.2.4. Additionally, as applicable, contractor employees must have a Date of Expected Return from Overseas (DEROS) to satisfy the duration of the contract, as applicable.

1.2. DUTIES AND RESPONSIBILITIES.

The contractor shall:
1.2.1. Program development: The contractor shall develop a program designed to meet the community needs based on the PWS requirements to ensure an effective youth ministry program. This program must address the following areas:
1.2.1.1. An annual calendar of events to establish planning.

1.2.1.2. An annual budget estimate for each scheduled activity to be submitted 30 days after contract award. The annual budget provided by the contractor must fall within the financial confines of the Chapel, Tithes, and Offering Fund (CTOF) that is provided by the Government.

1.2.1.3. A core curriculum consisting of social, ethical and religious topics to develop life skills.

1.2.1.4. Appropriate advertising of weekly, monthly and special events.

1.2.1.5. Properly screen and train adult and youth leaders.

1.2.1.6. Create and maintain a database of parents/participants. All personal information gathered shall be safeguarded in accordance with (IAW) the Federal Acquisition Regulation (FAR) Part 24, Protection of Privacy and Freedom of Information.

1.2.1.7. Summer youth events.

1.2.1.8. Ongoing leadership training.

1.2.1.9. Service days.

1.2.2. The contractor shall submit in writing all planning items listed above (i.e. annual schedule of events, annual activities budget, and core curriculum) to the Wing Chaplains through the Deputy Wing Chaplains for approval no later than the 5th day of the second month after the effective date of the contract. No advertisement of proposed event or activity, either printed or verbal, shall be released until approved by the Wing Ch