Fleet Coordinator

Role type 1- Police Staff
- Contract duration 1- Secondment
- Contract type 1- Full Time
- Location 1- Devizes
- Grade/scale 1- W7 £29,656 - £30,855
- Vetting List 1- RV
Manual handling, Prolonged sitting / standing, Noise (higher risk exposures), Specific hazards - COSH, DSE use (for a substantial part of work)
Hours per week 1- 37
- Closing date
- 01/12/2023, 23:55
- Job description 1
- A 6-month secondment opportunity for a Fleet Co-ordinator has arisen in the Fleet department. The post holder will be part of a small team providing support to a busy workshop; Wiltshire Police has a fleet of around 470 vehicles that cover more than 7 million miles each year and operate 24/7.

The post holder is responsible for the admin/stores team and provides back-office support to the workshop.

Duties will include.

First line supervision of 2 members of staff - Fleet stores person and Workshop receptionist.
- Management of the fuel process, ordering fuel and fuel cards, having oversight of deliveries, and maintaining fuel levels for all police sites.
- Assisting the Head of Fleet with new vehicle ordering, taking receipt of new vehicles, inputting new vehicles onto the fleet management database, and registering new vehicles.
- Responsibility of managing the sold vehicle process, sale of vehicles and updating the vehicle database accordingly.
- Produce reports for the Head of Fleet and Head of Finance using the fuel and vehicle databases.
- Responsible for the fleet management system including updating and routinely QC auditing.
- Responsible for ensuring that all Wiltshire Police vehicles are taxed and liaise with the DVLA to reflect this.

The Post holder should have sound communication and administration skills. Experience of working in a garage environment would be an advantage but not essential. Training will be provided on fuel system tasks and the fleet management system.

All vacancies advertised as Secondment / Fixed term contract have the potential to go permanent in the future.

What we offer

Pay Grade W7

37 hour working week - Monday to Friday - Flexible working is offered with an expectation of 80% in office.

In house Occupational Health Unit with a 3 yearly health surveillance check

Access to staff support networks (women's connect, cancer support, disability and neo diverse support, Wiltshire Ethnic Police Association, Christian Police Association).

'Blue Light Card' - discounts with high street and online retailers

Internal training and professional development opportunities including access to our complimentary coaching/mentoring scheme
- National Insurance Number
- Identification Detail e.g. passport
- Address information
- Referee information
- Full employment history including dates and any qualifications you may have attained
- Tattoos - you will also be requested to provide photos and describe of any visible tattoos you have
- A Passport style photograph
- A copy of your photo card driving licence
- A downloaded DVLA summary showing full driving record
- A copy of your paper driving licence counterpart (Northern Ireland only)
- Copies of your qualifications relating to English and Maths (only)
- Clear, colour photos of any non-intimate tattoos
- Formal translation from a reputable source for any foreign language or symbol tattoos
- Any paperwork relating to discharged debts, CCJ, bankruptcy etc
- Deed poll certificate for any name changes
- for ALL applicants