Finance Officer

6 months ago

Worcester, United Kingdom Haresfield Surgery Full time

**Job Description Position**: FINANCE OFFICER Accountable to: PRACTICE MANAGER AND PARTNERS Hours: 25+ hours per week (TBA) Working over 3 - 5 days a week, Monday to Friday Pay: Dependent on skills and experience General Information Haresfield Surgery is situated within the Worcester City locality boundary and provides general medical services to approximately 18,000 patients. The Practice has seven partners, seven Salaried GPs, Advanced Nurse Practitioners, Registrars, GP Clinical Pharmacist, dedicated Management and a strong Nursing Team, all of which are supported by skilled Receptionists and Administrators. It is ideally located with excellent road links to surrounding towns and villages. Haresfield Surgery prides itself with its team ethos, making it a great place to work.

Main Purposes The post-holder will need to quickly become familiar with all functions of the Practice. There will be a strong focus on the commissioning of services and also ensuring that all income from claims submitted are accurately received in a timely fashion. The post holder will be aware of the various statutory requirements and will assist in implementation as directed by the Practice Manager and Partners. There will be a need to work closely with all staff covering all departments in order to maintain all levels of local and national standards and requirements.

The post holder will work within the management team therefore confidentiality is of utmost importance. Training requirements will be monitored by yearly appraisal. Personal development will be encouraged and supported by the Practice. It is the individuals responsibility to remain up to date with recent developments.

Principal Duties and Responsibilities Financial Maintain all aspects of bookkeeping using either Sage 50 or QuickBooks software Prepare all supplier invoices ready for payment authorisation Prepare and monitor all customer invoices, implementing credit control where necessary Responsible for reconciliation of bank accounts, card payments and petty cash Monthly VAT input, calculation and submission Liaise with Accountants regarding Partners Tax Prepare PAYE payroll and NHS Pensions for submission to external Payroll Services Supplier Assist with all monthly, quarterly and annual commissioning claims inc. FP34 to ICB/NHSE/PCSE etc. ensuring accuracy of submissions and receipt of all monies owed Prepare accounts for submission to Accountants and provide any further assistance and information necessary Liaise with Accountants regarding all aspects of bookkeeping responsibilities Work closely with Practice Manager to ensure accurate information to financial position of the practice is available at all times. Provide agreed reports to the Practice Manager on a monthly basis.

Assist with queries from staff, patients and visitors. Project Work Due to nature of NHS contracts there is a vast amount of project work. The post holder will be expected to participate in projects as and when needed and on occasion run small projects independently. Place of Work: The main place of work will be based at Haresfield Surgery, but there may be occasional times where travel is required to the practices branch Surgery in Kempsey.

**Health & Safety**: Working within a healthcare environment, the post-holder must take responsibility for their own and others health, safety and security. This will include (but will not be limited to): All staff within the department adhere to their individual responsibilities for infection control and health and safety, using a system of observation, audit and check, hazard identification, questioning, reporting and risk management. Maintain an up to date knowledge of health and safety and infection control statutory and best practice guidelines and ensure implementation across the Practice. Using personal security systems within the workplace according to Practice guidelines.

Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across the Practice. Making effective use of training to update knowledge and skills, and initiate and manage the training of others in these areas. Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards, and initiation of remedial / corrective action where needed. Actively identifying, reporting on and correcting health and safety hazards and infection hazards immediately when recognised.

Keeping own work areas and general / patient areas generally clean, identifying issues and hazards / risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) with other staff. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence an

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