Contracting Coordinator, Emea

2 months ago

London, United Kingdom G Adventures Full time

About Us

G Adventures is the world’s largest small-group adventure travel company and we’ve been making epic travel memories happen on all seven continents for over 30 years.

Our mission is simple: to change lives through travel. And not just our travelers’ either. Since day one, our tours have been built to establish meaningful relationships with local communities, directly benefiting the people and places we visit at every step of our tours.

With the demand for travel coming back strong, we are set up and excited for this next chapter in our company’s story — and we’d love for you to be a part of it.

Our DNA revolves around building, nurturing, and developing a diverse culture of people and a true sense of belonging, where everyone is encouraged to bring their authentic self to work each and every day. You’ll have the opportunity to grow your career, and yourself, alongside a passionate, talented, and welcoming community that works hard to spread goodness around the world.

If all that sounds like your kind of thing, well, we can’t wait for you to join us.

The Contracting Coordinator, EMEA supports the regional Contracting Specialists/Managers and relevant Regional Managers to ensure all budgets and contracts are accurate and aligned with company objectives, across all brands under the G Travel Community (“GTC”).

The incumbent is also responsible for supporting the sourcing of new vendors and reviewing existing vendor relationships with a focus on costs and service quality, to ensure the company maintains its competitive advantage. Clear communication to all stakeholders and a passion and commitment to detail, speed, and accuracy are critical for success in this role.

What you'll be doing:
- Ensuring the accuracy and completeness of all trip budgets, and contracting content actioning as required.- Partnering with relevant stakeholders to implement reviews of trip budgets.- Ensuring budget updates are legitimate and the impact of changes is communicated to all stakeholders.- Monitoring of cost inputs to ensure accuracy and alignment with objectives of cost management, working with appropriate teams to resolve any questions or discrepancies in costs.- Assuring room blocks at time of contracting to align with system data.- Reporting as necessary to ensure management are equipped with current data for meetings.- Administering, maintaining, and storing vendor contracts.- Maintaining G Adventures services database content.- Supporting the development and maintenance of GTCs tour products and content.- Supporting research needs and other initiatives as requested to support product standards.- Communicating results to relevant teams to meet deadlines as needed.- Growing relationships with existing vendors and sourcing new vendors for future products.- Ensuring GTC is a preferred customer with vendors we partner with and that they understand and deliver on accurate brand messaging.- Embracing and leading change as the company launches new initiatives.- Keeping current of the competitive marketplace via vendor relationships and market intelligence.- Encouraging and promoting our social enterprise purpose through vendor selections and engagement.

Desired Skills and Experience

Must have:
- 5+ years experience in the Tourism industry Knowledge and understanding of the contracting process and buying cycle- Bachelor’s degree or higher in relevant discipline- Knowledge and understanding of the EMENA supplier market- Attention to detail and accuracy- Ability to work in a fast paced work environment- Ability to prioritize and multitask- Strong team player orientation- Advanced oral and written skills in English- Intermediate to advanced knowledge of Microsoft Word and Excel and ability to learn G Adventures internal software (Compass, Polaris, Salesforce, Siglos etc.)- Understanding of, and identification with, GTC Core Values- Required to travel

What do we offer you?- Competitive salary commensurate with the role- Competitive benefits package- Birthday day off- Vacation time for you to recharge- Enhanced Parental Leave- Learning and growth opportunities

*Applicable based on location*

G Adventures is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants.

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