Head of Congregational Administration

4 weeks ago

Godalming, United Kingdom FMDM Foundation CIO Full time

We are looking to appoint an experienced and dedicated Head of Congregational Administration & Communications to join FMDM Foundation CIO. You will play a pivotal role in supporting and leading the Congregational Administrative Team, which provides essential administrative and communication support to the FMDM organisation worldwide. This position also involves providing administrative support to the three newly created Charitable Incorporated Organisations (CIOs) within the congregation.

This is a full-time position, working Monday to Friday, however there will need to be some flexibility, due to the occasional out of hours working.

**About Us**

The Franciscan Missionaries of the Divine Motherhood (FMDM) are an International Religious Congregation of Catholic women who seek to proclaim with their lives, the joy and freedom of the Gospel in the spirit of Francis and Clare of Assisi. The Franciscan Missionaries of the Divine Motherhood are committed to building a Culture of Safeguarding which permeates every aspect of our Life and Mission across the world.

**Rooted in the Franciscan Tradition, we are guided by the following values in how we deliver our work**: Dignity of the human person, inclusiveness, peace-making, reconciliation and healing, respect and care for creation and simplicity.

**About The Role**

As the Head of Congregational Administration & Communications, you'll be at the heart of our organisation, you will lead the Congregational Administrative Team which currently supports the world-wide organisation of FMDM in all its administrative and communication needs and provides administrative support to the three newly created Charitable Incorporated Organisations (CIOs) and the Boards of Trustees. Your role is about creating meaningful connections worldwide, providing essential administrative and communication support with personal warmth. You will be part of a multidisciplinary team and a strong partnership approach is essential. This key role will require a strong alignment with the Congregation’s Franciscan spirit and charism and a willingness to learn about the life and mission of the FMDM in order to fulfil the role effectively.

Your duties will include, but not be limited to:

- **Leadership and Team Management**: As the Head of Congregational Administration & Communications, you will provide strong leadership and management for the Administration Department. You will oversee a team of 2 Senior Administrators and the Senior Congregational Archivist, guiding them to deliver exceptional administrative and communication services in support of the FMDM organisation worldwide and the newly created CIOs.
- **Efficient Record Keeping and Reporting**:You will be responsible for maintaining meticulous records, including official correspondence, Annual Reports, Statistics, Sisters' Personnel files, and the Congregational database. Additionally, you will manage end-of-year returns to various entities, ensuring accuracy and compliance with reporting requirements.
- **Data Protection and Compliance Management**:Ensure policies and procedures are in place to ensure all three CIOs are GDPR compliant.
- **Effective Meeting Facilitation**: Your role will involve providing comprehensive administrative support during meetings, including minute-taking and ensuring smooth meeting logistics. You will facilitate effective communication between different teams and ensure that decisions are accurately recorded and disseminated to relevant stakeholders.
- **International Collaboration and Partnership**:Collaboration is central to your role, as you will work closely with FMDM Leadership overseas to build a strong and supportive international team. You will liaise with FMDM Country Leaders/Coordinators and their Mission Partners to strengthen communication links within the Congregation.
- **Embracing Franciscan Values**: As the official Congregational General Secretary, you will embody and promote the spirit of Franciscan values and charism.

**About You**

**Closing Date**: 14th September 2023

**Interview Date**: 26th September

**Salary**: £42,000- £45,000 per annum (dependant on skills and experience)

**Job Types**: Full-time, Permanent

**Salary**: £42,000.00-£45,000.00 per year

**Benefits**:

- Cycle to work scheme
- Free parking
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Godalming, Surrey: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

- Driving Licence (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 14/09/2023
Reference ID: FMDMhoDAdmin2023

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