Medical Typist

**Responsibilities**: To be the point of contact for Consultants and Middle Grades and to be responsible for the smooth administration of the service. To produce general correspondence, e.g. clinic letters, result letters, medical statements, complaints statements and miscellaneous reports as required. To maintain an organised manual and electronic file management system.

To type accurately from audio dictation, as required on a daily basis. To liaise with Medical Records, the Appointments Office and Outpatient department to ensure the smooth running of clinics for the consultant, as well as ensuring any referrals received in the department are sent to the Appointment Office or dealt with appropriately. Ensure investigations, results are obtained and available for clinic appointments. Ensure that the Consultant is made aware of ward referrals from clinicians and other specialties.

Ensure that all callers and visitors are dealt with promptly, courteously and appropriately. Deal with patients and relatives on the telephone sympathetically regarding outpatient appointments, dates for investigations and/or any other related matters taking the added responsibility of ensuring action is taken and the caller is kept informed. To be responsible for updating medical records and the Patient Administration System (PAS) with patients details. Obtaining and tracking of patient notes to and from when requested and following all procedures related to the medical records department using the PAS system.

Send out the necessary forms to patients for testing. Ensure patients prescriptions are dealt with appropriately upon request. Arrange annual leave and study leave when required making any necessary cancellations of clinics and other commitments at Darent Valley Hospital and other outside agencies. Arrange follow up appointments for outpatient clinics.

Keep record of patients seen on wards and make any necessary follow up appointment in outpatient clinic. Any other duties that is required in supporting the service. Please see attached job description for more information.