Pa to Bursar

The role of PA to the Bursar and Administrator to the Compliance Manger is to manage and organise the Bursar’s Office, providing a comprehensive range of administrative support to the Bursar and to work with the Compliance Manager on data protection, committee administration and defined projects. This is an important post, affording the post holder a mix of autonomy and collaborative working as well as supporting a crucial function.

**Main Duties**

**PA to Bursar**
- Provide comprehensive administrative support to the Bursar, acting as primary point of contact, developing good working relationships with key individuals both internal and external
- Plan and proactively manage the Bursar’s diary, work schedule and commitments including arranging appointments and organising meetings and events
- Keep a schedule of reminders for recurring tasks and provide proactive updates and preparation to the Bursar for upcoming tasks, including maintaining a log of actions falling to the Bursar from committee and regular meetings, through reviewing the draft minutes
- Support the Bursar in preparing for committee and other meetings through keeping track of the deadline for the preparation on key papers and working with Committee Secretaries
- Prioritise, draft and present for approval/signature correspondence, reports, data and other documentation
- Document safe keeping, including establishing and maintaining effective filing systems including certain information on the website. Catalogue and ensure the safe
- keeping of deeds and other legal documentation relating to property and investments
- Assist the Bursar in administration of meetings including Bursars’ Committee and Sub
- Committees meetings
- Manage the Bursar’s office in their absence, acting on own initiative to establish priorities necessary to the smooth running of the office
- Organise the Bursar’s travel and accommodation requirements when attending business offsite

**Administrator**
- Ownership of the Freedom of Information and Subject Access Request process, liaising with other departments as necessary. Recording requests, including response deadlines, sending acknowledgements and final responses, managing internal reviews and documentation
- Ownership of data protection reporting, maintaining records and supporting staff to use the online reporting tool
- Update the Information Asset Register, providing support to departments in their data processing activities
- Complete internal audits of department data processes and record on Compliance Log as required.
- Provide committee support including preparation of agendas, papers and minutes and specific tasks relating to the committee workflow and calendar
- Manage the storage of legal documents relating to internal processes, including tracking of deadlines and organisation of meetings
- Review and manage the Trustee Register of Interests and Charity Commission updates in conjunction with the Fellowships team
- Participate in Compliance projects and tasks which are relevant to the role

**Qualifications, Knowledge & Experience**
- Educated to degree level or equivalent level of experience
- Significant relevant work experience gained in a senior administrative role (PA at Board/Director)
- Experienced administrator with established track-record
- Sound knowledge and proficiency in Microsoft Office software
- Experience of working within a Higher Education environment
- Familiarity with financial/governance/legal terminology
- Experience of data protection within the workplace

**Skills, Abilities & Competencies**
- Adaptable, flexible, practical
- Discretion and diplomacy in dealing with confidential information and sensitive issues
- Ability to remain calm when working under pressure and to tight deadlines
- Excellent verbal and written communication skills with a strong command of written English
- Strong interpersonal and organisational skills
- Excellent attention to detail and high degree of accuracy
- Ability to prioritise tasks effectively
- Forward thinking and able to act on own initiative

**To Apply**
Please send a **covering letter** together with a copy of your **CV in MS Word**

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