Personal Assistant: Head of Legal

4 months ago

London, United Kingdom dmg::media Full time

**Personal Assistant: Head of Legal, DMGT**

Supporting: Group Head of Corporate Development, DMGT and M&A and Director of Assurance, DMGT

Also: general administration assistant DMGT Head Centre

Location: DMGT HQ - High Street Kensington, London, W8

**Key tasks - PA to Head of Legal, DMGT**
- Liaising with external law firms' accounts departments re invoices;
- Inputting expenses;
- Tracking and processing the legal department's subscriptions;
- Providing IT support and liaising with IT to provide further support as required;
- Ordering catering as required;
- Diary management;
- Booking in guests with reception and greeting guests/visitors.

**Key tasks - Group Head of Corporate Development and M&A**
- Setting up multi-party video calls with internal and external stakeholders across different zones. Ability to manage complex scheduling tasks (dealing with multiple parties who have limited/clashing availability), often on short notice;
- Assist in reserving meeting and office space for executives when they are in London ;
- Assist in setting up in person meetings when executive is in London;
- Assist in preparation of expense reports ;
- Keep contacts up to date.

**Key tasks - Group Assurance Director**
- Diary management and travel itineraries for Group Assurance Director;
- Travel arrangements for Guest Internal Auditors from the Operating Companies;
- Raising purchase orders, expense claims and arranging invoices;
- Assistance with word processing of reports and papers as required.

**General administrative tasks**
- Pensions support (Trustee meeting support, Trustee expenses, processing invoices)
- Covering for other PA's at DMGT Centre during holiday periods;
- Weekly invoice processing; compiling half year and end of year accruals for the finance department;
- Processing invoices for various departments including Pensions;
- Ordering stationery and kitchen supplies;
- Organising ad hoc social events including DMGT's monthly lunch and Christmas party;
- Weekly fruit subscriptions;
- First aider;
- Mental health first aider.

**Attributes**
- Good attention to detail.
- Able to manage time, workload and prioritise tasks effectively.
- Well-organised, committed, self-motivated and pro-active.
- Good use of Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to deal with confidential information.

**Package Description**

In return for their energy and ideas we ensure our people are well rewarded. Our benefits package increases the longer you've been with us. Here's what to expect:

- 25 days' holiday (increasing by 1 per year up to a total of 30)
- Upon joining you will be automatically enrolled onto the Pension Plan at the minimum level of 5% employee contribution, 3% Company contribution.
- Life cover under the Pension Plan of up to 3x your basic salary.
- DMGT Discounts (for discounts on online shopping, vouchers and reloadable cards)
- Subsidised canteen
- Onsite gym (Northcliffe House only)
- Onsite nurse and GP clinics (Northcliffe House only)
- Our Employee Assistance Programme
- Discounted dining cards

Plus many other benefits.

**Our Commitment

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