Clerical Supervisor

**Clerical Supervisor**

**A well-established organisation based in Belfast, are currently seeking an experienced Clerical Supervisor - Comms Team, to join their team.**

This is a Full-time, Temporary Position for initially 12 months with the potential to be made permanent

Working hours: Monday to Friday (37 hours per week)

With a salary of £26,017 to £26,575 per annum

**Job Purpose**:
Reporting to the Communications Officer, you will be responsible for providing a support service to the Communications Teams to ensure that an efficient administration function is developed and always maintained.

**Essential Criteria**:

- 5 GCSEs grades A-C (including English Language and Maths) or equivalent **OR** leaving Certificate (Standard/Ordinary level) - 5 grades A-C (including English Language and Maths) or equivalent
- A minimum of 2 years’ experience gained in an administrative role
- Experience in MS Office (Word, PowerPoint & Excel) in a business context
- Experience in assisting with event management and /or procurement
- Experience of providing customer service
- Excellent communication skills, both written and verbal with the ability to communicate with stakeholders at all levels
- Ability to manage and prioritise a busy workload
- Ability to work on your own initiative as well as part of a team

**Desirable Criteria**:

- A business administration qualification e.g., Diploma
- A minimum of 3 years’ experience gained in an administrative support role

**Main Duties and Responsibilities**:

- Assist the Communications Team with its adherence to GDPR regulations
- Compiling of communications supplier invoices and assistance with the tracking of expenditure and forecasting of the communications team budget
- Creation and maintenance of communication trackers including events, case studies, press releases and communications assessments
- Sampling of Programme projects to include detailed reports
- Provision of assistance to the Communications Manager and Officer(s) in relation to event management role - to include the procurement of venues, travel, hotels, as well as handling registrations, assembling content i.e., name badges/ presentations, andevent evaluation
- Assistance with media monitoring, including the compilation of monthly clipping reports
- Assistance with social media analysis reporting
- Approval of logo usage on project printed materials
- Assist the Communications Officer(s) with the upkeep of the video/ photography repository
- Aid the Communications Manager and Officer(s) in relation to the paperwork associated with the renewal of supplier contracts
- Assist with the production of reports, papers, proposals, letters, press releases and other documents using Word, Excel, or PowerPoint, as required
- Preparation of draft slides for presentations
- Deal effectively with routine telephone queries, including those from funded projects
- Provide telephone cover in the absence of the Communications Manager and Officer
- Assist the Communications Officer(s) with carrying out duties
- General office administration including filing, photocopying, faxing, scanning and clerical work
- Any other ad hoc duties