Payroll Apprentice

1 month ago

South West, United Kingdom Royal Cornwall Hospitals Trust Full time

**Job summary**:
An opportunity has arisen in the Payroll Department for an enthusiastic, motivated individual to join our team as a Payroll Apprentice.

**Main duties of the job**:
You will be expected to develop the skills to assist staff and managers with queries and contribute to the delivery of an efficient, effective and customer-focused service.

You will be required to work both independently and as part of a team.

This is a fulltime post of 37.5 hours a week. A proportion of this time will be spent undertaking an apprenticeship course.

**About us**:
The apprenticeship is a fixed term contract lasting for 2 years.

Sustainability is integral to the Trust achieving the NHS Net Zero target. All staff are therefore actively encouraged and supported to implement new ways of working within their field of expertise.

**Job description**:
**Job responsibilities**:

- Accurately maintaining the computerised payroll system through the prompt and accurate interpretation and transfer of data, ensuring inconsistencies are rectified and the information held is accurate and relevant.
- Updating information in electronic systems, e.g. E-Roster, E-Expenses, E-CAF, and extracting data for use in the Department and to answer queries from staff and managers.
- Calculation and processing of payments due to starters and leavers including part period entitlements, holiday pay and any other termination payment.
- Calculation and processing of grade changes and temporary variations to pay.
- Processing voluntary deductions from pay, e.g. staff lottery, union and salary sacrifice schemes.
- Calculation of occupational sick pay and occupational maternity/paternity leave.
- Organising own workload to ensure monthly and weekly deadlines are met.
- Reconciling payroll data using validation and exception reports in line with audit procedures.
- Calculating and processing emergency payment requests.
- Calculating overpayments, raising accounts or liaising with employees regarding recovery where appropriate.
- Ensuring all Terms and Conditions of Service and procedural notices for all 4 separate organisations are being followed.
- Assisting staff, managers, HR and external organisations with queries relating to pay by telephone, in writing and in person.
- Assisting with administrative duties including filing, opening of post and payslip dispatch.
- Contributing to the process of continual service improvement, ie suggesting improvements and solutions and helping to implement changes.
- Undertaking mandatory training as required by Royal Cornwall Hospitals Trust.
- To achieve the Level 3 in Payroll Administration Apprenticeship (Functional Skills and NVQ) within the specified time frame. Attend all of the training sessions for the programme, whenever necessary. Undertake any necessary work at home during the length of the course.
- Any other duties as deemed appropriate by senior staff

**Person Specification**:
**Qualifications**:
**Essential**:

- oGCSE A* - C in Mathematics and English.
- oIT Literate and experience of using Microsoft packages including Word and Excel

**Experience**:
**Desirable**:

- Previous experience of working in an office environment

**Practical & Intellectual Skill**:
**Essential**:

- oA high level of IT and numeracy skills
- oGood communication skills, both verbal and written
- oGood organisational skills and the ability to work to deadlines

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