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Academic Assistant

4 months ago

Buckingham, United Kingdom Stowe School Full time

**Contract type**: Permanent

**Hours of work**: Full time 37.5 hours per week, Term Time - plus 3 weeks

**Salary**: Dependent on experience

**Anticipated start date**: 1st September 2023

**Closing date**: 18th June 2023

**Interviews Expcted**:TBC - shortly after applicantion closing date

**Location**:Buckingham, Buckinghamshire

**Job Overview**

Stowe School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

The School reserves the right to withdraw the advert before the closing date.

**Purpose of the job**:
To provide the Deputy Head (Academic) and the Exams and Academic Departments with administrative support. This will involve acting as a Personal Assistant to the Deputy Head (Academic) and will include the organisation of academic meetings, the organisation of Parent Teacher Meetings, the organisation and monitoring of CSW (Compulsory Supervised Work), and supporting Heads of Department with the preparation and processing of lesson resources and internal exams. The Academic Assistant will also assist in the day-to-day administration of the relevant School databases, the baseline testing of pupils at the beginning of the academic year and the administration of internal and external exams as needed.

**Key Responsibilities and Accountabilities**
- To act as the Personal Assistant to the Deputy Head (Academic).
- To assist the DHA and HODS in all aspects of academic administration as required.
- To manage the bookings on the Parent Teacher Meetings system.
- To manage the day to day administration of Compulsory Supervised Work sessions.
- To assist in maintaining relevant elements of the VLE (intranet).
- To assist in the updating and monitoring of the school’s exam databases.
- To assist in the administration of internal and external examinations.

**Key Tasks**
- **Support to the Deputy Head (Academic) and the Academic Subject Departments**
- To act as a PA in providing administrative and secretarial support to the Deputy Head (Academic), including event planning and organisation.
- To take the minutes for the Academic Steering Committee.
- To assist in maintaining the Academic elements of the Virtual Learning Environment.
- To organise and monitor attendance at CSW (Compulsory Supervised Work) sessions.
- To organise the compilation and publication of the Clinic Schedule.
- To organise the allocation and celebration of prize winners for Speech Day
- To assist in the provision of data, forms etc. from the school database for staff, as required.
- To assist the DHA and HODs in any aspect of academic administration deemed necessary to the smoother running of the Academic element of the School.

**2. Parent Teacher On Line**
- To manage the administration of the booking system.
- To assist parents in using the system.

**3. Exams - Public and Internal**
- To assist as needed in the administration of the external examination arrangements within the school, ensuring that all the correct security arrangements are undertaken and examining body regulations are complied with at all times.
- To assist in the provision of support, where appropriate, for the academic staff, exam boards, parents and pupils.
- To assist with the administration and running of Internal Exams as needed.

**4. To ensure adherence to statutory Health and Safety and Data Protection Legislation at all times.**

Date agreed: June 2021

**Person Specification**

Attributes

Essential

Desirable

**Qualifications**:

- Formal IT qualification

Specialist Skills & Experience
- Proficiency with Excel and Word
- Experience of managing database systems
- Strong secretarial and communication skills
- Experience of supervising large groups of school children

Personal Skills
- Ability to work to strict deadlines
- Ability to prioritise workload
- Ability to pay close attention to detail and work accurately
- Ability to be flexible with time-keeping because of the peaks and troughs of the position
- Discretion
- A willingness to take on responsibility
- Calm, well organised and patient demeanour