Business Support Administrator

4 months ago

Workington, United Kingdom TSP Engineering Full time

**About TSP**

TSP Engineering delivers high quality, innovative bespoke solutions. As a total solution provider we offer a full range of service including Project Management, Design, Manufacture, Refurbishment and in-house Testing facilities.

Located on Britain’s Energy Coast we employ over 200 people and operate from one of the largest and most comprehensively equipped workshops in the UK. With our years of engineering and manufacturing experience we guarantee to deliver exacting standards of quality and excellent levels of service.

We offer Fabrication, Machining, Fitting, Assembly and Testing facilities, with a floor capacity of 19,200m2, two 5 metre deep manufacturing pits and a lifting capacity of 130 tonnes.

Our Vision - to be the partner of choice

Our Mission - To deliver the most appropriate solution for complex problems providing mutual benefit to our customers and stakeholders.

The purpose of this role is to actively support the operation of the business by providing an effective and professional administration service. Also collating, reconciling and inputting all direct worked hours.

Hours of work are 36.5 hours per week, Benefits include company pension, 35 days Holiday Including Bank holidays, Discounted Gym membership, Death in service benefits, free on site parking.

**Key Accountabilities**:

- Carry out administrative duties relating to the projects team, maintenance, business improvement, manufacturing, PA and communications
- Collection of the direct hours timesheets for from individual teams and liaise on booking queries
- Reconciling and inputting all direct hours to Microsoft NAV
- Collation and reconciling of all white collar direct hours for upload to Microsoft NAV
- Provide reception cover as and when required
- Organising and recording training events
- Input all types of purchase order, predominantly for projects and creating all item cards associated
- Data analysis for the utilisation report etc
- Monitor stationary stocks and replenish where necessary to meet business needs
- Raise monthly po's for various services and monitoring and recording receipts (eg.fork trucks, waste collection, workwear etc)
- Provide weekly data for blue collar time, attendance and sickness to all team leaders and record all info
- Inputting and checking all agency blue collar purchasing orders and collating all timesheets, inputting receipts for hours, highlighting any queries and resolving with vendor prior to invoice being paid by finance
- Provide monthly Health & Safety KPI's for all H & S briefs, toolbox talks, housekeeping, SMAT audits and positive safety conversations
- Issuing of documentation packs for all toolbox talks, collating completed sheets and updating main register, following up individuals not completed
- Assist document control with lifetime records during busy periods
- Creation of booking codes for all workshop activities on route cards for manufacture and closing out when complete, scanning in to Cab-I-Net
- Creation of all maintenance purchase orders and item cards
- Creation of all maintenance planned/statuary/mandatory service orders and provide summary to maintenance manager
- All workshop time and attendance to the HR system to ensure correct in preparation for payroll dept
- Other duties as assigned.

**Key Skills and attributes**:

- interpersonal skills that enable you to work with people at all levels of an organisation, motivate others and change people's attitudes when necessary
- written and spoken communication skills that allow you to inform and advise others clearly
- presentation skills
- IT skills
- a strong customer-focused background
- problem-solving and negotiation skills
- initiative and the ability to offer new ideas
- organisational and planning skills to manage your time and to meet deadlines and objectives
- proactive, enthusiastic and innovative approach to work
- commitment to equal opportunities and diversity

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