Administrator - Healthcare Hard Fm

7 months ago

StokeonTrent, United Kingdom Sodexo Full time

Job Introduction
Our UK Healthcare segment have a fantastic opportunity for an **Administrator** **to join our talented and hard working Hard FM Healthcare team team based at **Royal Stoke University Hospital.**

Sodexo Healthcare work by the side of healthcare organisations in both the public health (NHS Trusts) and private healthcare sector, using science, technology and global experience to enable human-centred care.

This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression. You will need to have good IT skills with the ability to produce excel spreadsheets, including MS Office (Word, Excel, PowerPoint and Outlook). Great communication skills are also a must, and you will have a high level of attention to detail You will love being part of this awesome team.

You don't just join Sodexo, you belong.

Join Sodexo and you become part of a worldwide, extended family. Team spirit is strong and encourages people to stay long-term. You can bring your whole self to work every day and we cant wait for you to join the team

**What you’ll do**:

- Collect all data and information required by technical management
- Present data and information in standard formats for technical managers.
- Assist managers in collation of information from site
- Reviewing jobs on the CAFM system
- Ensure Job sheets are complete with time taken and valid reference numbers to support recharging
- Production of contractual documents to accurately apportion costs incurred during maintenance works on site.
- Ensure SharePoint is maintained and updated to reflect engineering compliance position at all times.
- Production of contractual documents relating to the engineering stock
- Collate information from all managers for inclusion in contractual reports
- Type, collate and distribute any minutes from meetings which require admin support
- Document scanning, uploading information to ensure compliance for a Hard FM/Estates environment
- Support for Compliance and Performance, Variations and Audits
- For a full list of responsibilities please view the attached job description_

**What you bring**:

- Previous experience in an administrative role, experience in a busy environment.
- Experience of being proactive and reactive
- Attention to detail and accuracy with the ability to co-ordinate workloads
- Good IT skills with the ability to produce excel spreadsheets, including MS Office (Word, Excel, PowerPoint and Outlook)
- Ability to prioritise own workload and work to strict deadlines
- A flexible “can do” attitude is required for this role.
- Self-starter and self-motivated with ability to prioritise and schedule work under conflicting pressures

**Desirable**:

- Previous experience within a Health Service context
- Knowledge of working with Hard FM groups
- Previous experience using SharePoint and CAFM systems (desirable)

**What we offer**:
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

- Flexible and dynamic work environment
- Competitive compensation
- Access to ongoing training and development programs
- Countless opportunities to grow within the company
- Full training and full protective uniform supplied

**About Sodexo** At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

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