Deputy Company Secretary

2 days ago

City of London, United Kingdom City Elite Recruitment Ltd Full time

City Elite are delighted to be working with an international bank based in Moorgate on their new vacancy for a Deputy Company Secretary.

The role will require you to assist the Company Secretary with the smooth running of the board and committees of the bank; advising board proceadures, corporate and regulatory governance developments that affect the Bank's operationas, preperation and distributionof minutes to board members and acting as point of call for sources of advice to the board.

**Responsibilities**:
? Assist the Company Secretary with the smooth running of the Banks’ board and committees, assisting with the setting of agendas, preparation of papers and calling of meetings;
? Work with the Chair, Company Secretary, CEO and management to ensure the presentation of accurate, timely and high quality supporting information for the board and its committees;
? Build relationships of mutual trust with the Chair, non-executive directors whilst maintaining the confidence of the Company Secretary, CEO and executive directors;
? Act as a point of contact and source of advice and guidance for directors (particularly in relation to confidential or sensitive issues);
? Preparation and circulation of minutes for the board of the Banks and the various Board Committees

? Draft and periodically up-date the constitutional and corporate governance documents for the Banks, including the board charters, all policy documents at board level and the charters of the Boards’ Committees;
? Draft the corporate governance documents of the London Branch, including its committee charters;
? Assist the Chair/Company Secretary with the induction of new directors, drafting the induction policy and maintaining an up-to-date induction pack with materials which inform the director as to the legal and regulatory requirements placed on a director;
? Assist the Chair/Company Secretary with the continuing education of directors, drafting papers and making presentations as required and liaising with directors and HR in order to establish a programme of continuing education;
? Assist with all annual administrative matters including, but not limited to, the board annual self assessment process, drafting and up-dating the required questionnaires, conducting one-to-one interviews, collating and analysing the data produced for presentationto the IB Corporate Governance Committee;
? Maintain the Banks’ statutory registers and those of its UK subsidiaries;
? Ensure that annual returns and other required documents are promptly filed with Companies House or equivalent for the Bank, its subsidiaries and the London Branch;
? Inform Companies House or equivalent of any changes in the Bank’s or its subsidiaries’ or London Branch’s constitution/structure/directors;
? Ensuring the security of the Banks’ constitutional legal documents e.g. its Certificate of Incorporation and Articles of Association (and those of its subsidiaries);
? Assist with the drafting and maintenance of the Management Responsibilities Map for the Banks and for London Branch;
? Assist the Banks and London Branch with the corporate governance aspects of all specific projects which are undertaken from time to time;
? Ensure that all legislative, legal, regulatory and corporate governance developments or changes are communicated to the board and that the board has regard to them when taking its decisions;
? Ensure that all corporate governance requirements of the Banks’ subsidiaries are met;
? Assist the Banks with advice and drafting in relation to corporate governance matters below board-level, such as management committee structures and terms of reference
- Minimum of 5 years of corporate governance experience in the UK
- Corporate governance within a bank
- Experience working with board members and acting as a source of advice
- Law degree (desirable but not essential)

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