Administrative Assistant

3 weeks ago

Nottingham, United Kingdom Raleigh Education Trust Full time

Post: Administration Assistant

Salary Range: Grade GLPC D, Points 6-11 (£23,893 to £25,979 per annum)

Contract Type: Permanent, All Year Round

Hours: (37 hours per week)

Location: Ambleside Academy, NG8 5PN

**The role in a nutshell**

As an Administration Assistant you will support the Senior Administrator at the Academy in the areas of finance, HR, payroll, admissions and the school administration office.
- experience of working in a school office or similar experience
- experience of using a school management information system i.e., Arbor/PSF Financials
- exceptional communication skills
- experience of creating and updating the Single Central Record
- experience of school finance
- an eye for detail
- excellent customer service skills
- have good literacy / numeracy skills.
- exceptional prioritisation skills
- Knowledge of the school admissions system / process.

**About your benefits**

The position attracts an excellent remuneration package including a competitive salary, pension scheme, health assured programme (EAP) and the CycleScheme Salary sacrifice.

We prioritise your professional growth with annual training and development opportunities, training bursaries are available upon request.

**General duties and responsibilities**

**Finance**
- Effective administration of all financial procedures, e.g. processing of orders, goods received notes, collation/processing of all school monies.
- Maintaining the computerised financial system, ensuring that financial deadlines are met as set out by the central finance office along with the detection and correction of errors.
- Procure goods and services that achieve value for money
- Ensure effective administration of complex procedures/forms/returns, including those required by the Trust, and other outside agencies.
- Ensure selection and management of resources.
- Ensure the cataloguing, preparing, issuing and maintaining equipment for the school inventory.

**Admissions**
- Support the Senior Administrator with the school admissions process including, but not limited to:

- Updating the LA admissions portal
- Parental communication / correspondence
- Processing common transfer files for joiners and leavers
- Maintenance of pupil records within Arbor
- Data checking and completing returns to the LA
- Collation and forwarding of pupil files

**Personnel Administration**
- Assist in the recruitment process of staff and administer the associated employment procedures devolved from the central HR Department
- Maintenance of the HR Management Information System for all staff records, including staff absence document authorisation.
- Prepare the school workforce census.
- Updating the Single Central Record (SCR) along with associated documents.
- Administering payroll and contractual changes along with providing associated documents to the HR/Payroll Officer.
- Taking minutes of HR meetings.

**School Administration**
- Administer the reception / switchboard service that is in operation and deal with complex reception matters.
- Operate and maintain relevant equipment and complex ICT packages.
- Collate and maintain the pupil/school details both manually and computerised.
- Provide personal/clerical/administrative and organisational support to other staff including the provision of advisory guidance/response on complex matters.
- Assist with data input for external examinations and progress data.
- Ensure the effective completion of returns and reconciliation of queries.

**General**
- Support senior staff in undertaking research and obtaining information to inform school decisions.
- Undertake administration of work experience procedures.
- Liaison with school health service/pupils/staff/parents in relation to pupil welfare.

**Trust responsibilities**
- Support and uphold the Trust’s ethos, values, policies and procedures.
- Act with professionalism and integrity at all times, promoting the Trust’s values.
- Comply with any reasonable request from the Principal to undertake work of a similar level or commensurate with the role / level of responsibility.
- Comply with Data Protection legislation and follow the principles of GDPR.
- Promote a commitment to equal opportunities and anti-discriminatory practice adhering to the Trust’s and Academies EDI policies.
- Promote a work environment that protects people’s health and safety and welfare in accordance with the Trust’s Health and Safety Policy.
- This is not a complete statement of all duties and responsibilities of this post. The post holder may be required to carry out any other duties as directed by a supervising officer. The responsibility level of any other duties should not exceed those outlined above.

**Person specification**

**Knowledge**
- Understanding of effective management and operation of administrative systems.
- Financial systems and procedures to control and monitor a budget.
- Awareness of the Data Protection Act.
- Awareness of Health & Safety procedures
- Understanding o

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