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4 months ago

Leicester, United Kingdom DB Arriva Full time

Arriva is not just one of the biggest transport organisations in the area. We are one of the biggest in Europe, which means more opportunities for you and our vision is to be recognised as the leading transport service provider.

Arriva is looking for Purchasing Assistant to join their team in Thurmaston. The main purpose of the role will be to work as part of the Finance Shared Services team to ensure the accurate, complete and timely processing of purchase orders and ensure that any queries from accounts payable or the suppliers are dealt with as efficiently as possible. The team are also responsible for ensuring the effective management of the VoR process within UK Bus. Role is full time, permanent. Monday - Friday 9am - 5pm. Monday, Tuesday and Wednesday working from the Thurmaston office, Thursday, and Friday from home. Work will require some travel to Wakefield office.

As a purchasing administrator you will be working in a very fast paced environment. You must be able to maintain a cool but calm mentality when things get busy in the office.
- Using the Oracle R12 System to review and process requisitions into purchase orders on a timely, accurate and complete basis, following up with the requisitioners as and when required
- Prioritising the VoR requisition requirements to minimize disruption to the Engineering function
- Ensure Requisitions comply with Minimum requirements, challenging non-conformance with the business
- Ensure requisitions are coded correctly and are in accordance with the Purchasing Policy
- Consolidation of Purchase orders in line with agreements with suppliers
- Approving online portal orders
- Monitor the Purchasing & AP Query Shared Mailboxes
- Building stakeholder relationships across the business
- Liaising with procurement to log any Non Conformance issues, including pricing, back orders and quality issues
- Liasing with procurement to ensure master data is updated and accurate at all times
- Ensure internal processes are followed in order to meet department & business KPI’s

Ensure that any Accounts Payable queries that arise on a daily/weekly basis including managing the receipt of orders, price holds, supplier queries and depot queries are dealt with effectively and efficiently
- Provide cover for colleagues as appropriate and to perform other purchasing related tasks as necessary
- Support the Purchasing Operations Team Leader and Purchasing Operations Manager with any adhoc tasks

Previous experience of working in a purchasing administration / accounts payable role (preferred)

Experience of working in a transactional processing office environment (desirable)

Ability to work to deadlines and prioritise workload

Be able to carry out a variety of tasks ensuring internal customer satisfaction is delivered at all times and with a high-quality work ethic.

High attention to detail with a methodical and focussed approach

Be decisive and use initiative.

Well organised and able to multitask.

Great communication skills - ability to liaise with internal team, suppliers, and customers confidently and politely.

Team player - helping each other to achieve individual and company goals.

Able to work closely with Purchasing Team Leader and autonomously as and when required

Strong prioritisation skills with the ability to adapt and respond to the demands of the business

Ability to work independently and provide advice to the business based on policy

Oracle experience advantageous

Good Microsoft office 365 knowledge
- At Arriva we acknowledge the importance of our people's diverse experiences, talents, and cultures. Embracing diversity and inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success._
- Close Date: 20/01/2023_