Secretary

3 weeks ago


Birmingham, United Kingdom Hymans Robertson LLP Full time

**Key responsibilities will include**
- Managing internal/external meetings, including booking rooms
- Action administrative matters on behalf of the Partners, and the wider team as directed including Anti Money Laundering (AML) processes
- Pro-actively arranging all travel and accommodation requirements
- Maintain internal mailing groups
- Processing expenses
- Managing monthly time recording and billing process on behalf of the individuals you support
- Distribute, draw attention and deal with relevant client correspondence on behalf of the individuals you support
- Provide operational support including updating utilisation reports and logging write-off’s
- Ad hoc associated Secretarial duties, including organising social and networking events for the office
- Provision of cover on reception on an exceptional basis
- Adhere to the firm’s Information Security standards, policies and procedures

**About you**

**Qualifications**:

- You’ll be educated to English GCSE / Scottish Higher English, level;
- Or you’ll be in possession of a recognised professional qualification or relevant experience

**Skills**:

- You’ll be a great communicator and be able to quickly build relationships with key stakeholders
- Be proficient in Microsoft suite of packages (in particular excel) and be able to produce reports, presentations and various communications in line with the Firm’s standards and have excellent planning and organisational skills

**Personal**:

- Have a proactive hands-on approach.
- Complete work with high levels of accuracy and attention to detail.
- Be exceptionally adept at learning new systems, processes and procedures.
- Be adaptable and flexible to solving problems.
- Be able to work autonomously be able to work discreetly especially when dealing with confidential information.


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