Programme Support Assistant

5 months ago

Redditch, United Kingdom OWOA Full time

Programme Support Assistant

**Job Summary**:
The Programme Support Assistant plays a pivotal role in supporting Arts, Heritage, and Sports Officers in the delivery of activity programs, projects, and schemes aimed at promoting the positive impact of sports, physical activity, active recreation, arts, and cultural experiences on residents' standard of living. This role involves arranging meetings, taking meeting notes, supporting community organizations in delivering grant-funded activities, and managing council financial orders and requisitions while maintaining accurate budget records.

**Essential Functions and Responsibilities**:

- **Support Activity Programs**:

- Assist Arts, Heritage, and Sports Officers in planning and executing activity programs that promote the positive impact of sports, physical activity, active recreation, arts, and cultural experiences.
- Collaborate with officers to ensure activities are inclusive and accessible to all residents.
- **Meeting Management**:

- Arrange meetings, coordinate schedules, and manage invitations.
- Take comprehensive meeting notes and distribute minutes to relevant stakeholders.
- **Community Organization Support**:

- Provide assistance to community organizations in planning and implementing grant-funded activities.
- **Financial Management**:

- Manage council financial orders and requisitions related to activity programs and projects.
- Maintain accurate budget records, tracking expenditures and ensuring adherence to allocated budgets.

**Other Duties and Responsibilities**:

- **Administrative Support**:

- Provide administrative support as needed, including document preparation, filing, and correspondence.
- **Communication**:

- Liaise with internal and external stakeholders, including community groups, local authorities, and funding bodies.
- **Event Coordination**:

- Assist in the coordination of events and activities, including logistics, promotion, and participant engagement.

**Qualifications and Experience**:

- Previous experience in community engagement, event planning, or related fields preferred.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to work independently and as part of a team.
- Understanding of budget management principles desirable.

**Working Conditions and Environment**:

- The role may involve occasional evening or weekend work to support events and activities.
- The role is primarily office-based but may require travel to community locations within the area.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Salary**: £13.02-£16.93 per hour

Expected hours: 37 per week

**Benefits**:

- Company pension
- Employee discount
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Redditch, Worcestershire (required)

Ability to Relocate:

- Redditch, Worcestershire: Relocate before starting work (required)

Work Location: In person

Reference ID: R&B 16908

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