Scanning Officer

Document Scanning is a specialist function providing scanning solutions to NWSSP and the broader NHS Wales.
The team are responsible for the registration, preparation, tracking, scanning, quality checking and destruction of all allocated documents in Wales, which are essential for further processing departments. This also involves the checking, verifying and rectifying any errors within the scanning process, inputting data in preparation for scanning, data indexing and post scanning processing. Ultimately the team are responsible for the accurate and correctly indexed delivery of electronically digitised information and data to customers such as but not limited to;
other departments in NWSSP, Welsh Government, Dispensing Contractors, Health Boards and other NHS bodies.

The post holder will be required to carry out a range of duties, ensuring that documents are prepared, indexed, scanned, stored and retrieved. The post holder will use various scanning machines and bespoke software. There is an on-going requirement to exert physical effort, lifting, carrying and pushing document batches (which can weigh up to 15 kg) throughout every shift.
- A methodical approach to work with an attention to detail.
The ability to work within a team environment.
The ability to work to tight deadlines.
Flexible and responsive to change.

The team is situated on two sites; Cwmbran House, Mamhilad and Companies House, Cardiff. This advert is for theMamhilad site.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply

At NHS Wales Shared Services Partnership we have high standards and expect everyone to embrace our values of Listening & Learning, Working Together, Taking Responsibility & Innovating, whilst ensuring trust, honesty and compassion are implicit in everything that we do.
We are adaptable, agile and flexible and pride ourselves on being a learning organisation - one where it is safe to make mistakes, where blame is replaced by opportunity, learning and improvement. Innovation is built into everything that we do.
We recognise our people regularly and have an Appreciation Station, to encourage staff to applaud exemplary behaviour in one another, alongside an Annual Staff Recognition Award ceremony aligned to our values.
We respect and value our people and strive for a culture of compassion and inclusivity. We are a bilingual organisation, and we have a team of Change Champions who advocate ‘This is Our NWSSP’ our principal change programme. Similarly, PROUD is our new staff network welcoming LGBT+ colleagues and allies to come together in a safe space for discussions, event planning and the opportunity to build supportive networks.
We have a comprehensive benefits package where there is something for everyone, supporting health, engagement and wellbeing and includes an Employee Assistance Programme. We have over 30 Mental Health First Aiders and work in partnership with local and national organisations to ensure the well-being and resilience of our people.