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Travel Administrator

4 months ago

Dyce, United Kingdom Offshore Helicopter Services UK Ltd Full time

The role of Travel Administrator is responsible for administering all business travel for OHS employees whilst adhering to the travel policy. Previous experience in business travel/administration is essential for this position. This role reports to the Executive Assistant.

This is a part time, fixed term position, with hours of work being, Monday-Friday, 12.00-17.00.

Applicants must be able to flex up to full time hours (40 hours per week) to cover annual leave and periods of absence, when required.

**Responsibilities**:

- Respond to travel requests from staff throughout the business
- Arrange air/rail/ferry/hotel/vehicle hires whilst adhering to the travel policy
- Book offsite meeting rooms
- Maintaining up to date records of requests received, travel booked, and amendments requested and made
- Check and review of weekly/monthly travel and vehicle hire invoice spreadsheets for any invoicing queries; investigate and notify travel agent/accounts payable accordingly
- Additional administrative assistance as and when required for the business such as archiving, scanning, binding etc.
- Stationery ordering
- Ordering business lunches as and when required
- Tracking the above on associated spreadsheets for cost management

Applicants must have the following attributes:

- Attention to detail, planning and organising
- Able communicator - verbal and written
- Able to use initiative
- Ability to build relationships with internal customers and key stakeholders
- Competent in the use of MS Office - Word; Excel; Outlook
- Able to review and recommend changes to working practices to improve efficiency and ensure compliance
- Self-starter

This is an exciting position within a small team, giving the successful applicant a chance to develop in a variety of areas.

**Job Type**: Fixed term contract
Contract length: 7 months

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Life insurance
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Dyce, Aberdeen City: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 12/05/2023