Meeting & Events Coordinator

4 months ago

Cambridge, United Kingdom Sodexo Full time

Job Introduction
We are looking for an **Administrator** to join Sodexo in **(Location - postCode)** We are seeking a detail orientated and organised individual to join us at our prestigious corporate site You will be the heartbeat to keeping our team operating with precision and flawless efficiency

**What you’ll do**:

- Provide administrative support to ensure efficient office operations
- Organise documentation, files and records
- Schedule and co-ordinate meetings, appointments and travel arrangements
- Assist in preparing reports, presentations and correspondence
- Delivering 5 star customer service

**What you bring**:

- Proven experience as an administrative assistant is a bonus
- Proficient in office software (e.g., Microsoft office, excel, power-point, outlook)
- Strong organisational skills and multi tasking abilities
- Excellent communication and interpersonal skills
- Qualifications in business admin is a plus, but certainly not essential

**What we offer**:
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

- Unlimited access to an online platform offering mental health and wellbeing support.
- An Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
- Access to a 24hr virtual GP Service
- The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family).
- Save for your future by becoming a member of the Mercer Aspire Pension Plan
- A death in Service benefit for colleagues who pass away whilst employed by Sodexo
- Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including apprenticeships and a variety of learning and development tools.
- Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.

We are seeking a dynamic and organized individual to join our team in **Cambridge, CB2 0AA** as a** Meeting & Events Coordinator.** In this role, you will be responsible for planning, coordinating, and executing meetings, conferences, and events for our company.

**Responsibilities**:

- Plan and coordinate all aspects of meetings, conferences, and events
- Work closely with internal teams to understand event objectives and requirements.
- Develop event timelines, budgets, and logístical plans.
- Coordinate with external vendors and suppliers to negotiate contracts and ensure timely delivery of services.
- Manage event registration processes and attendee communications.
- Oversee onsite event execution, including setup, registration, attendee assistance, and troubleshooting.
- Monitor and evaluate event performance, gather feedback, and make recommendations for improvement.
- Maintain accurate records of event expenses and budget allocations.

**Qualifications**:

- Proven experience in event planning and coordination, preferably in a corporate or hospitality environment.
- Strong organizational and project management skills, with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
- Detail-oriented with a focus on delivering high-quality and memorable experiences for attendees.
- Proficiency in event management software and tools.

**What we offer**:
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

- Unlimited access to an online platform offering mental health and wellbeing support.
- An Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
- Access to a 24hr virtual GP Service
- The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family).
- Save for your future by becoming a member of the Mercer Aspire Pension Plan
- A death in Service benefit for colleagues who pass away whilst employed by Sodexo
- Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including apprenticeships and a variety of learning and development tools.
- Bike to Work Scheme to help colleagues to do their bit for the environment w

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