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Office Facilities Coordinator

4 months ago

Derby, United Kingdom PKF Smith Cooper Full time

**Location**: Derby

**Contract**: Full-time (37.5 hours per week)

**Salary**:£19,000 to £23,000 per annum

Our friendly and supportive team are seeking for an Office Facilities Coordinator to join and play a fundamental role in the administration and efficient running of our Derby and wider offices. You will be working from our grade-A office space on Pride Park. The office has an open plan working space that is excellent for team collaboration and an on-site gym for team members.

Your role will be to provide seamless, effective, and proactive administrative support whilst continually seeking ways to make full use of technology to improve processes and efficiency. You will be working alongside key stakeholders, building, and maintaining strong rapport in these professional relationships, to provide a consistently excellent level of service.

**The important work you will be doing**:
***:

- Provide general administrative and operational support to the departments fee-earning team members
- Ordering office supplies, liaising with contractors and suppliers, managing the car park at our Derby office including booking visitor spaces
- Provide first-class front-of-house (receptionist) duties, including greeting clients, organising meeting rooms, and making refreshments when necessary
- Overseeing incoming and outgoing post
- Provide support in organising events for Managers, Partners, and clients where required
- Prepare, format, and amend documents as required, ensuring they are produced in compliance with the Firm’s house style. Documents include letters, reports, presentations, and accounts, making full use of standard templates
- Minute taking in meetings where required
- Be one of our CCH (accounting software) champions, creating new clients, amending information, billing, pulling reports, and supporting with client onboarding

**The skills and experience you will bring**:
***:

- A flexible approach, with the ability to work effectively under pressure and manage conflicting priorities, effectively managing expectations when required
- Strong attention to detail
- Effective communication skills, both spoken and written
- A positive and proactive approach
- A pragmatic approach to resolving situations, using own initiative where appropriate
- Advanced MS Office skills (specifically Word, Excel, and PowerPoint)
- Excellent client service skills

**Why PKF Smith Cooper?**
***:

- Our company culture, built on our values - Engage, Empower and Excel - encourages initiative, personal growth, and collaboration. Every team member is appreciated and celebrated; a notion embodied in our Kudos Reward Scheme
- The firm’s Partners, who remain actively invested in the development of employees, will both support and champion your professional development and progression
- We work with ambitious businesses of different sizes across a variety of sectors, so no two jobs are the same
- We are multi-award-winning accountants and business advisors, ranked the 11th biggest firm by UK fee income in the Accountancy Age Top 50+50

**PKF International***:
As a member of PKF International, we are part of a prestigious global network of legally independent accounting firms. Located in the five fastest growing global markets, we have ground presence in 150 countries and span across many jurisdictions.

Operating in unison with member firms across the world, we share our ideas, expertise, and specialist resources to develop our specialist skills and services to better serve our clients.

**What's in it for you?**:
Our benefits package has been designed around our people and shaped by our values. As part of Team PKF Smith Cooper, here are some of the things you can expect:

- A working environment that empowers you to perform at your best, through our flexible working policy and dress for your diary scheme
- Time to do what matters to you - 25 days annual leave plus statutory bank holidays, the option to reduce annual hours for additional annual leave, and your birthday off, on us. Long-serving employees can also request a sabbatical, giving you the chance to make truly unforgettable memories
- Rewards for those who actively embrace and embody our values and culture through our Kudos Reward Scheme
- Regular social events and annual, company-wide away days, giving you the opportunity to engage with colleagues across your division and office, as well as the wider firm
- Bonus referral schemes for introducing new talent or clients so that when we benefit, you do too
- Life doesn’t stop at the end of the working day and neither do our benefits. We also offer life assurance, discounts on a huge variety of retailers through the PKF Smith Cooper Rewards Scheme, and cashback on healthcare (including dental visits, physiotherapy etc) through Healthshield

**How to apply?**:
Please no agencies unless we have contacted you directly.