Transport Administrator
6 months ago
The Northern Care Alliance NHS Foundation Trust (NCA) brings together staff and services from the former Salford Royal NHS Foundation Trust and The Pennine Acute Hospitals NHS Trust. The sheer size, scale and potential of our combined service is huge. Together, we’ve a wealth of skills and resources to share and tap into and, a wide range of career paths for you to develop and explore. If you want to join a team of around 20,000 NHS experts in delivering high-quality, local care across Salford, Oldham, Bury and Rochdale and beyond
- **come and take your place with us.**
**Job overview**:
**We now have a vacancy for a full time Band 3 Transport Administrator to work at the Royal Oldham Hospital.**
The hours are 37.5hrs per week, 8am - 4pm, to be confirmed.
**Main duties of the job**:
Responsible for the secretarial and administration duties in the Transport Department.
Responsible for the recording of staff details and updating personal files.
Maintaining and carrying out general administration duties and support to the department.
Schedule meetings, devise and distribute agendas, take, and type minutes and distribute to relevant members of staff, processing customer invoicing.
Point of contact for external and internal suppliers and services for new and existing products and communication to the relevant member of the management team
Take responsibility for the planning and prioritisation of own workload, using own initiative. Maintain the department filing system both in manual and electronic format.
Create and maintain personnel records ensuring all information is current and complete. Ensure departmental stationery is regularly reviewed and is in stock. Be a point of contact for the supplies department for any queries.
Receive, process, and distribute external and internal Trust mail, promptly and appropriately and deal with all ad-hoc issues that arise on a daily basis.
**Working for our organisation**:
Oldham Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. The place where the world’s first IVF baby was delivered, Oldham is a town of pioneering firsts. Today, Oldham is responsible for delivering a range of acute and community health services across the local area and at The Royal Oldham Hospital. As a designated major trauma unit for Greater Manchester and one of only three vascular centres in Greater Manchester, Oldham is a specialist hospital for acute surgery and provides state-of-the-art onsite pathology services to the North West.
**Detailed job description and main responsibilities**:
**Person specification**:
**Qualifications**:
**Essential criteria**:
- NVQ level 3 Customer Service or equivalent experience
- Excel / Microsoft word
**Knowledge**:
**Essential criteria**:
- Previous knowledge of a hospital or equivalent environment
**Skills**:
**Essential criteria**:
- Excellent interpersonal skills (both verbal and written)
- Excellent word processing skills
- Excellent organisation and planning skills.
**Experience**:
**Essential criteria**:
- Previous experience with databases
- Experience of working as part of a team and in isolation
- Previous experience in administration role
- We understand the importance of balancing work and home life. We are committed to supporting flexible working for our people wherever possible and all our colleagues are given the opportunity to discuss potential for flexible working. Speak to us about how we might be able to accommodate a flexible working arrangement.
**Employer certification / accreditation badges**:
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