Pa to Coo

1 month ago

London, United Kingdom Pertemps London Full time

**PA to COO (Maternity Contract)
Location -City
£40,000-£48,000 AAE**
Excellent opportunity has arisen for an experience Personal Assistant to work on a 9-12 FTC Maternity contract, working for this privately-owned, residentially led property developer, specialising in the delivery of design-led, high-quality schemes throughoutLondon and the South-East. Their portfolio covers high-end boutique developments
**OVERALL RESPONSIBILITY**:
As a Personal Assistant you will provide hands-on administrative and secretarial support to the COO, who is an Executive Board member.
**Essential Job Functions**
" Manage and co-ordinate the COO's diary for internal and external meetings, including all professional engagements and any other appointments, (including personal such as dentist, doctors etc.)
" Maintain a schedule of Board, Executive Management meetings and others, ensuring agendas, reports and minutes are typed and distributed in a timely manner
" Ensure rooms are booked and refreshments and lunch are arranged with the Office Manager, when required
" Produce documents, briefing papers, reports & presentations which will demand a high level of
" competence with the Microsoft Office suite including Word, Excel and PowerPoint (this involves proof reading, editing, and reworking these documents)
" Arrange event bookings, travel, and accommodation
" Orchestrate and manage the organisation of high profile and critical meetings involving an extensive range of internal and external attendees
" Manage expenses
" To manage and control any budgets assigned to you, in accordance with agreed procedures and timetables. This will also involve the periodic negotiation of supplier contracts
" To maintain high standards of probity and confidentiality
" An element of dealing with personal business for the COO
" Liaising with clients, suppliers and other staff as required
" Work with the EA to the CEO on various meetings / events
" Arrange staff events
**Requirements**:
" Relevant professional experience
" Experience working on MacBooks is ideal
" Well presented
" Highly developed IT skills: Microsoft packages - Word, Excel, Outlook and PowerPoint
Please send your CV immediately - The client is interviewing asap

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