Deputy Hard Services Manager

3 weeks ago

Kings Cross, United Kingdom 4Recruitment Services Full time

**JobTitle**:DeputyHardFMManager

**Reportsto**:HardFMManager

**Based at**:King Cross

**Hours**Monday to Friday 8am-5pm

**Salary**£48K-50K

**Jobpurpose**:

- To ensure the effective delivery of reactive maintenance tasks, Plan, PreventativeMaintenance(PPM)andestatesprojects.
- Support and implement the strategic delivery & development of the Asset ReplacementPlan(ARP)andtheplanningoffuture estates projects.

**Keyresponsibilities**- Manage, monitor and co-ordinate the operations relating to the delivery of the estatesreactive maintenance tasks and PPM, and deliver estates projects as directed by theHardFMManager.
- Develop, prioritise and plan for the delivery of maintenance tasks identified throughinspection, survey,andthe ARP.
- Ensure the ARP is developed and maintained as a reasonable assessment of thelong term need for asset replacement, and that the asset database is up todate.
- Inspect and monitor deterioration and defects in assets, and deliver specialistsurveys, e.g. boilers, accommodation, building fabric and external locations, inconjunction with the Hard FM Manager. Identify and propose necessary assetreplacementforrecognitionwithintheARPandtheestatesprojectsthreeyearplan.
- Support the Hard FM Manager and helpdesk in tracking reactive maintenance trendsanduse CAFMdatato developfutureprojectplans.
- Financially manage allocated projects and extra works, and support the Hard FMManger in the overall management and tracking of budgets, against Board approvedbudgetallocations.Maintain the projecttracker.
- Support the delivery of fire and water risk assessments and help to deliver mitigatingtasks to ensure the Client is compliant with all current safety legislation. To supporttheHardFMManager toensurestatutorycompliance includingaudits.
- Lead on the coordination of the annual room inspections and ensure maintenanceworks are instructedto meetdeadlinesforroomoccupation.
- Actasa clientleadduringthe development,deliveryand postcompletion stages ofprojects, ensuring effective communication and liaison between the constructionprojectmanager,contractors,architects,consultantsandthelocalauthority.
- Managesub-contractors.
- Produce the brief and scope of works for varying projects and a detailed quotation forall the work and materials to be provided. Take due attention to appropriate scope ofprojectsandachievingbest valuefromtheclients investment.
- Procure contractors for the delivery of maintenance and project tasks securing bothbestvalueandbest possibleperformance. Seekapprovalforcontractorquotations.
- Monitor and sign off all works completed by contractors, ensuring that any additionalcost related work is approved in line with the Clients policies and financial controlsandthecontractorismanagedagainstthetermsoftheirappointment.
- Ensure contractual, legal, health & safety, environmental, quality and timecompliance is carried out in line with the Clients objectives and environmentalpolicies.
- Provide timely reports on maintenance works in progress, managing risks, andmaximisingopportunitiesforsavings.
- Plan PPM and projects to minimise impact on the Clients day-to-day business, andmanage communication with stakeholders, including Members, on all phases of thedeliveryofworks.
- Provide health and safety management to the Client including undertaking riskassessments, managing the activities of appointed contractors, and thepermittoworkprocedures.
- Develop, implement and maintain suitable project procedures, controls, and recordsfrom inception totheendofthedefectsperiod,post-handover.
- To be responsible for collating supplier, products, and O&Ms information, andcreatingappropriate systemsforfiling.
- Deputise for the Hard FM Manager when required and undertake any otherreasonabledutiesasrequired bythe line manager.
**Education/Training**
- Health&SafetyCertificationNEBOSH/IOSH(D)

**Experience**
- FM or maintenance experience within a relevant businessoperation(E)
- Experienceofanalysingcomplexrepairsandmaintenancedata(E)
- Proventrackrecordofdeliveringreactivemaintenance,PPM,andbuildingprojectworksandmanaging relatedbudgets(E)
- Experienceofconsultingwithstakeholdersandprovidingclearcommunicationduringthe deliveryofallmaintenancetasks(E)
- Strongfinancialacumen&understanding(E)
- ExperienceofworkinginagradeIIlistedbuilding(D)
- Workinginfast paceenvironmentsandabletomultitask(E)
- Experienceofimplementingcontractorsafeworkingpractices(E)

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