Ap Assistant

Search Consultancy are currently recruiting for a company based in Motherwell who are looking for an experienced Purchase Ledger Assistant on a temporary basis for a period of 6 months. The purpose of the role is to facilitate the smooth handling of invoicesfor the company reporting in to the Finance Manager.

**Responsibilities of the role**:

- Process invoices (supply and sub-contractors) in a timely and efficient manner
- Ensure accurate accounting for VAT, subcontractors tax and CITB payments as appropriate.
- Match purchase orders to invoices and GRNs as appropriate
- Prepare and authorise invoices for payment taking into consideration Divisional cashflow requirements
- Labour only input as applicable
- Process utility bills and confirm meter readings
- Ensure all data entry is completed within deadlines
- Deal with queries from suppliers / subcontractors / divisional surveyors and accountants as and when required
- Liaise with site managers, suppliers, buyers to resolve invoice queries or to obtain missing documentation.
- Assist with ad hoc analysis or other appropriate admin duties as and when required.
- General administration, e.g. filing, photocopying, post handling.
- Monthly statement reconciliations
- Preparation of new supplier account forms
- Promote and act in accordance with Group values, systems, policies and procedures.

**Personal characteristics, qualifications and skills**:

- IT literate, with a sound working knowledge of MS Excel and relevant finance systems.
- Numerate, with good organisation and administration skills
- Self-disciplined, with demonstrably good time management skills and the ability to manage a number of priorities
- Able to multi-task, and work efficiently and accurately under pressure.
- Team player, supportive of departmental colleagues.
- Professional and pleasant manner in dealing with internal and external customers.