Executive Assistant

5 months ago

Hackney, United Kingdom HOME FROM HOME PROPERTY MANAGEMENT SWINDON LIMITED Full time

.The post holder will provide a high quality, confidential and proactive secretarial and administrative support service to five Heads of Services within the Adult Services Directorate.

The post holder will also provide a financial administration and reconciliation of purchase orders and invoices for these service heads and co-ordinate and produce the appropriate documentation for meetings on behalf of these service heads.

Depending on capacity, they will also provide support for a number of regular projects throughout the year and support to the FOI and Complaints Manager.

**JOB SPECIFIC ACCOUNTABILITIES**

The post holder will:
Provide all administrative support for the Heads of Service they support including diary management and meeting scheduling.

Act as the first point of contact for visitors, and provide refreshments as required.

Prepare, produce and communicate responses on behalf of Heads of

Service to internal and external partners, when requested.

Arrange appointments and meetings including the co-ordination of travel arrangements, accommodation, refreshments, attendance of other parties as required.

Ensure the timely and confidential production of correspondence, reports and other documents, ensuring that appropriate and available information technology is used to present these to a high standard.

Provide routine financial administration support, including setting up suppliers on CedAr or on the service payroll, raising and goods-receipting purchase orders at the request of Head of Services, checking and chasing invoices from suppliers and reconciling and closing purchase orders at the end of the financial year.

Correspond with Central Payments, Supplier management, service managers and suppliers to ensure invoices are paid and purchase orders are reconciled correctly.

**KNOWLEDGE**

The ideal post holder will also have a good working knowledge of:
Knowledge of the relevant legislation, the policy environment in ASC and the principles of best value.

A good understanding of the legislation and Council policies covering data protection, information sharing and confidentiality.

**WORK RELATED EXPERIENCE**

The ideal post holder will have experience of:
Providing financial, secretarial and administrative support to an executive or senior manager.

**Job Types**: Full-time, Temp to perm
Contract length: 12 months

**Salary**: From £20.00 per hour

**Benefits**:

- Bereavement leave
- Childcare
- Company car
- Company events
- Company pension
- Gym membership
- On-site gym

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Hackney, Greater London: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 8 years (required)
- pa: 3 years (required)
- secretarial: 8 years (required)
- Executive Support: 5 years (required)

Work Location: In person

Reference ID: hackney

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