Finance Executive

**Full job description**

JOB TITLE: Finance Executive

LOCATION: SW4 6DH, London

TERMS: Full-time, Permanent

SALARY: £24,000 - £28,000

ABOUT US:
Optimal Maintenance Ltd offers property maintenance to a variety of clients from housing associations to high-end estate agents.

Optimal Maintenance Ltd offers a professional service covering all types of property maintenance. This could be a carpenter to fit a new door lock, a gas safe plumber to install a new boiler or a full property refurbishment. No job is too small and, as a result, this means that properties receive the care they deserve with a high level of customer service from both office and field staff.

**Requirements**:
KEY TASKS AND RESPONSIBILITIES:

- Invoices: Quality & financial control of invoices created by invoice clerk. Chase any overdue invoices with clients, Send monthly invoice statements to key clients
- Fleet Control: Maintain records of PCN's, pay PCN's, track mileage usage, co-ordinate services, insurances and purchasing of new fleet
- Company Cards: Check Pleo (company card) transactions, cross-referencing with our job management software and following up on any procedures not being followed by staff and engineers
- Board Support: Provide comprehensive support to the Board of Directors, including scheduling meetings, preparing agendas, compiling board packs, and ensuring timely distribution of materials.
- Governance Framework: Develop, implement, and maintain governance policies and procedures to align with legal and regulatory requirements. Continuously review and update these frameworks to enhance efficiency and compliance.
- Meeting Facilitation: Coordinate and facilitate board and committee meetings, ensuring that meetings run smoothly, minutes are accurately recorded, and action items are tracked and followed up on.
- Communication Liaison: Serve as a liaison between the Board of Directors, senior management, and various stakeholders. Communicate important decisions, policies, and updates effectively to ensure alignment and understanding.
- Compliance Monitoring: Monitor compliance with governance policies, legal requirements, and industry standards. Identify areas of improvement and work with relevant teams to address any compliance gaps.
- Risk Management: Assist in identifying, assessing, and mitigating governance-related risks. Collaborate with the directors to develop strategies for risk reduction.
- Document Management: Maintain a repository of governance documents, including bylaws, charters, and policies. Ensure accessibility and version control of these documents.
- Continuous Improvement: Stay current with governance best practices, emerging trends, and regulatory changes. Recommend and implement improvements to enhance the governance framework.

** Please note that this list of tasks and responsibilities is not exhaustive and the post holder may undertake other duties as required. **

THE IDEAL CANDIDATE SHOULD HAVE:

- Experience working within a property maintenance company (desired)
- Experience using Microsoft 365
- Analytical mindset with the ability to assess complex issues and propose effective solutions.
- Strong communication and interpersonal skills, capable of building relationships and facilitating discussions at all levels.
- Proven experience in governance, compliance, or a similar role, with a strong understanding of corporate governance principles.
- Ethical and principled approach to governance.
- Great attention to detail.
- Ability to prioritise and work under pressure.
- Quick learner and proactive approach.
- Highly organised.
- Adaptable to the needs of the business and new technologies.

**Benefits**
- Competitive salary of between **£24,000 - £28,000**:

- Brand new offices, based in the buzzing area of Clapham with plenty of shops, bars and restaurants
- Office location, 2 minute walk from Clapham North with plenty of links to various parts of London
- Comprehensive induction programme with ongoing support to achieve your bonuses
- Career progression within a rapidly growing business
- Study support

**Diversity and Inclusion**

The Optimal Group is an equal opportunities employer. We actively encourage people from all backgrounds to apply.

We leave no room to discriminate based on race, colour, religion or belief, gender, national origin, age, sexual orientation, marital status, disability or any other protected class.

**Salary**: £24,000.00-£28,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person