Construction Secretary

Role Overview:
**In a Nutshell**

We have a new opportunity for a Construction Secretary to join our team within Countryside Partnerships North East Midlands, at our Enderby office in Leicestershire. As our Construction Secretary you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and the developments.

**Let’s cut to the chase, what’s in it for you**
- Competitive basic salary and annual bonus
- Agile working possible (dependent on role)
- Up to 33 days annual leave plus bank holidays
- Private Healthcare and Dental Insurance
- Competitive contributory pension scheme
- Life assurance - 4 x your annual salary
- Share incentive schemes
- Employee rewards portal with many more benefits

**In return, what we would like from you**
- Behave in line with our company values - Integrity, Caring and Quality
- Educated to GCSE standard or equivalent in Maths and English
- Experience of working in an office environment
- Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook
- Excellent numeric and literacy skills
- Able to work with a high degree of accuracy
- Excellent organizational skills
- Ability to communicate with colleagues of varying seniority
- Be able to work well as part of a team and able to use own initiative when required
- Professional, with a positive outlook
- Able to prioritise workload to meet deadlines
- Willingness to learn and develop skills and knowledge
- A commitment to work as required to meet the needs of the business

Desirable
- BTEC diploma or certificate in administration
- Use of COINs database

**More about the Construction Secretary role **
- Assist the Construction Director in producing the monthly health and safety reports and board reports.
- Provide support to all site based personnel to ensure the smooth running of the developments.
- Maintain an accurate and efficient filing and archive system
- Identify any issues from site personnel and raise with the Regional Build Director
- Weekly data input into COINs database
- Complete weekly time sheets and pass to the Payroll department within agreed timescales
- Logging of customer defects and updating when required
- Liaise with Site Managers regarding outstanding customer defects
- Co-ordinate and produce letters, reports, memos as required using Microsoft Office packages
- Monitor and update complaints register
- Process and deal with invoices accordingly, ensuring they are paid within a timely manner
- Identify any issues from site personnel and raise with the Regional Build Director
- Deal with all mobile phone related queries for site based employees Provide support to all site based personnel to ensure the smooth running of the developments
- Arrange and support training courses for the department against the training plan and update training records.
- Be familiar with the Company’s health, safety and environmental policy
- Administer filing system for fire safety photographic records
- Order PPE, workwear and stationery items
- Arrange and support meetings and events, and arrange accommodation as required
- Holiday cover for reception duties including answering the telephone, record and distribute messages accordingly and process incoming and outgoing post

**Finally, let’s tell you a bit more about us**

At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.