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Regional Administrative Assistant

4 months ago

Colindale, United Kingdom Brewers Decorator Centres Full time

**Regional Administrative Assistant**

**To be based at our Colindale Branch**

**Part Time**

**20 hours per week over 3 days**

**Work schedule: Monday and Tuesday 8-5pm and Wednesday 8-12pm**

**Competitive salary plus pension and benefits package.**

We have an excellent opportunity for a highly organised and motivated individual to join the team as a Regional Administrative Assistant. This role will be based at our Colindale Brewers Decorator Centre. You will be responsible for providing a comprehensive, efficient and confidential administrative support to our London Region which is key to ensuring the effective running of the office support function. This is a varied administrative role that would suit someone with previous administration experience who is highly organised with a right first time approach to their work.

Working closely with the Regional Manager and Regional Operations Manager as well as our Head Office People Team you will undertake a selection of admin tasks which are vital to ensure our processes and procedures remain compliant and support the effective administrative operation across the region.

A family run business for almost 120 years; we have a long history in our industry and have grown to over 190 branches nationwide. We know that our people make our business unique, and place great emphasis on the development and growth of our colleagues.

We lead the UK marketplace for supplying decorating materials to decorators - both trade and retail. We are one of the Sunday Times Top Track 250 largest private companies and despite the present global challenges we have a bold vision to grow further; both on-line and through a growing store network.

**As a Regional Administrative Assistant some of your responsibilities will include**:

- Supporting the Regional Manager and Regional Operations Manager
- Working with the People Team and using the People System to record sickness absence and holiday
- Taking notes in confidential people process meetings and accurately transcribing
- Completing the relevant People Forms for new joiners, changes and leavers
- Understanding and advising on absence recording procedures
- Acting as an “Expert User” on our People/HR System and supporting colleagues and Managers with queries
- Utilising information provided from the People Team to ensure that people process particularly e.g. probation reviews, performance capability are followed up in a timely manner within the Region by the appropriate Manager
- Arranging meetings as requested by the Management team
- Collating information to create reports as requested by the Management team
- Ensuring that all locally retained hard copy or electronic filing is kept up to date and secure
- Ensuring confidentiality of all sensitive information relating to People matters

**Who we are looking for to join our team**:

- Previous experience in an administrative support or similar role
- You will have strong organisational skills with the confidence to effectively plan and prioritise your workload
- A forward thinker with the ability to multitask effectively and work to deadlines
- You will be confident working on your own initiative
- You will have a friendly and approachable with excellent communication skills both verbally and in writing including spelling, punctuation and grammar
- Exceptional attention to detail skills with the ability to work quickly and accurately to a high standard with a ‘right first time’ approach
- Excellent communication skills both verbally and in writing including spelling, punctuation and grammar
- Proficient in Microsoft Office to an intermediate level including Word, Excel, PowerPoint, Outlook and happy to learn and embrace new software and technologies
- You will understand the importance of working well as part of a team and be able to positively contribute towards the team environment

**In return we offer a comprehensive benefits package consisting of**:

- Competitive rates of pay
- 31 days holiday including bank holidays increasing with service (pro rata for part time)
- Free life assurance
- We offer Wagestream - a money management app that gives you access to a percentage of your pay as you earn it
- Brewers Colleague discounts giving you huge savings on your home improvements
- Employee Assistance Programme - accessible to colleagues, partner/spouse and dependants
- Access to Medicash, an optional contributory scheme where you can claim money back for the most common routine healthcare treatments
- Discounts and rewards with selected partners - major high street brands, supermarkets etc
- Additional financial assistance such as Cycle to Work Scheme, Season Ticket Loans and Helping Hand Loan Scheme for times of crisis,
- Staff uniform and uniform cleaning tax relief
- Comprehensive Induction Programme
- After a qualifying period, you will also be eligible for additional benefits such as profit related pay, enhanced Maternity and Paternity pay and a chance to use on