Elective Access Coordinator

4 weeks ago

Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

To be instrumental in the delivery of short stay and day case waiting list targets, along with full clerical Pre-Operative assessment support to each patient by telephone. To ensure that the administration and coordination of the organisations day case and short stay waiting list are carried out to the highest standards, in a consistent and timely manner. To oversee all aspects of the preparation and delivery of these lists. The post holder will need to meet tight deadlines, collate data and maintain high standards relating to the administrative processes concerning waiting list management and list compilation. They will need to be able to work within a multidisciplinary team effectively and efficiently. Excellent communication skills will be required to facilitate effective working relationships.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply

To provide and received complex information; persuasive, motivational, negotiating, training skills are required. Communicating with a range of clinical and non-clinical staff concerning progress quality standards e.g. waiting times & patient treatment schedules. To facilitate communication between different clinical services/departments.

Be responsible for ensuring the recording of patient and clinical details onto the PMS are completed accurately, comprehensively and timely manner, according to agreed standards, such that accuracy of the waiting list is enhanced and maintained.

Take personal responsibility for the co-ordination and listing of an allocated day case surgical speciality, make judgements with regard to individual pathways, in line with waiting time criteria.

1. To assist, teach, support and mentor new staff to the unit and assist all learners with their placement objectives.
2. Be responsible for ensuring the recording of patient and clinical details onto PMS are completed in an accurate, comprehensive and timely manner, according to agreed standards, such that accuracy of the waiting list is enhanced and maintained.
3. Be responsible for ensuring patients put on to waiting list are given admission dates in accordance with WAG targets, and those patients receive the appropriate supporting information. Theatre list are to be booked 6 weeks in advance.
4. Be responsible for ensuring that patients are booked in accordance with clinical priority and length of wait, and that Organisations policy and procedures are followed and accurately record any patient unavailability on to PMS.
5. Be responsible for the receipt and action of Consultant and junior doctors leave. Cancel and re-book any lists in accordance with Consultant junior doctor annual leave if cover is not available.
6. Be responsible for completing over the telephone to an agreed protocol, a health screening questionnaire with patients, to ensure they are fit to undergo anesthesia to enable the procedure and escalate any medical conditions to the nursing/clinical team.
7. Be responsible for ensuring that patients are booked into waiting list slots liaising with the Consultant Surgeons, Directorate Management, Nursing teams, Unit Managers and Pre-Operative nursing team protocols within scheduling guidelines as previously agreed by all parties.
8. Ensure that appropriate action is taken following both patient and hospital cancellations, such that the utilisation of elective capacity is maximised.
9. The post holder is expected to develop an understanding of the Guide to Good Practice and related organisational policies, and to make a positive contribution to the ongoing development of the elective administration process.
10. Receive cancer referral management/GP and Consultant referrals and schedule the patients in line with the cancer pathway as appropriate.
11. Maintaining all theatre diaries using the TheatreMan scheduling system and ensuring accuracy of paper and computer diaries including all changes are updated
12. Maintain and manage pending list of urgent cases.
13. To deal with all internal & external calls appropriately, (from patients, GP’s, other health care personnel) making and amending appointments as required in accordance with clinic rules, in an efficient and courteous manner.
14. To be responsible for ensuring the post received by the section, is routed expeditiously to the appropriate area within the designated timescales.
15. To provide full reception duties, receiving patients, checking personal demographic details, making amendments where necessary and dealing with general enquiries.
16. To be the first point of contact for all one stop walk in patients that require a Pre-Operative assessment and assist patients in completing the patient section of the health screening questionnaire.
17. To take action on “did not attend” (DNA) patients as directed by the clinicians and organisational policy.
1. Will be asked to show flexibility should the need arise in covering for other personnel when on leave/sickn

  • Elective Access Coordinator

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    To be instrumental in the delivery of short stay and day case waiting list targets, along with full clerical Pre-Operative assessment support to each patient by telephone. To ensure that the administration and coordination of the organisations day case and short stay waiting list are carried out to the highest standards, in a consistent and timely manner. To...

  • Elective Access Coordinator

    4 weeks ago

    Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    To be instrumental in the delivery of short stay and day case waiting list targets, along with full clerical Pre-Operative assessment support to each patient by telephone. To ensure that the administration and coordination of the organisations day case and short stay waiting list are carried out to the highest standards, in a consistent and timely manner. To...

  • Elective Access Coordinator

    1 week ago

    Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    To be instrumental in the delivery of short stay and day case waiting list targets, along with full clerical Pre-Operative assessment support to each patient by telephone. To ensure that the administration and coordination of the organisations day case and short stay waiting list are carried out to the highest standards, in a consistent and timely manner. To...

  • Elective Access Coordinator

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    To be instrumental in the delivery of short stay and day case waiting list targets, along with full clerical Pre-Operative assessment support to each patient by telephone. To ensure that the administration and coordination of the organisations day case and short stay waiting list are carried out to the highest standards, in a consistent and timely manner. To...

  • External Affairs Coordinator

    2 weeks ago

    Cardiff, United Kingdom Yolk Recruitment Full time

    **External Affairs Coordinator** **Cardiff (flexible/hybrid)** **£30,000 - £35,000 per annum** Yolk Recruitment are excited to work on behalf of a scaling green energy company to recruit for an External Affairs Coordinator. Our client, a prominent player in the renewable energy sector, has a bold vision to create a wealthier and healthier Wales. With a...

  • Corporate Director

    6 days ago

    Cardiff, United Kingdom The Electoral Commission Full time

    The Electoral Commission Corporate Director Salary: £113,000 Location: London, Edinburgh, Cardiff or Belfast. Office attendance required at least 40% of the time. The Electoral Commission is the independent body which oversees elections and regulates political finance in the UK. It promotes public confidence in the democratic process and ensure its...

  • Care Coordinator

    4 weeks ago

    Cardiff, United Kingdom Brook Street Full time

    **Care coordinator** **Full time permanent** **Monday - Friday with flexibility to assist with on call duties on a rota basis** **Mostly office based with some field work** **Cardiff** **£22,000 - £25,000** We have an excellent opportunity for an experienced care coordinator to join a successful and well-established domiciliary care service in Cardiff. As...

  • Care Coordinator

    1 month ago

    Cardiff, United Kingdom Brook Street Full time

    **Care coordinator** **Full time permanent** **Monday - Friday with flexibility to assist with on call duties on a rota basis** **Mostly office based with some field work** **Cardiff** **£22,000 - £25,000** We have an excellent opportunity for an experienced care coordinator to join a successful and well-established domiciliary care service in Cardiff. As...

  • Care Coordinator

    3 weeks ago

    Cardiff, United Kingdom Brook Street Full time

    **Care coordinator** **Full time permanent** **Monday - Friday with flexibility to assist with on call duties on a rota basis** **Mostly office based with some field work** **Cardiff** **£22,000 - £25,000** We have an excellent opportunity for an experienced care coordinator to join a successful and well-established domiciliary care service in Cardiff. As...

  • Lead Care Coordinator

    3 weeks ago

    Cardiff, United Kingdom Bridge of Hope Full time

    Are you a driven individual with a passion for care coordination? Ready to take the next step in your career? Look no further! We're seeking a Lead Care Coordinator to oversee Cardiff and the Vale for our rapidly expanding client. You'll not only lead with excellence but also pave your way into management roles! **Requirements**: - Experience in care...

  • Consultant Gynaecologist with interest in Minimal Access Surgery

    1 week ago

    Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    Applications are invited for the post of Consultant Gynaecologist with an interest in Minimal Access Surgery and Benign Gynaecology. This is an exciting opportunity to join a dynamic and ambitious team based at University Hospital of Wales which births over 5,400 women per year and provides secondary and tertiary gynaecology services along with fetal and...

  • Academic Representation Coordinator

    2 weeks ago

    Cardiff, United Kingdom Cardiff Students Union Full time

    **About the role** This post will join the existing Student Voice team and will support all team activity in the areas of representation, democracy, and campaigns. The role will primarily have oversight over the implementation and delivery of the student academic representation scheme. Student Academic Representatives, elected by their peers, need to be...

  • Sales Coordinator

    3 weeks ago

    Cardiff, United Kingdom Lindab Ltd Full time

    **WE ARE NOW HIRING!** **Role: Sales Coordinator** **Hours of Work: Monday - Thursday 08:00am - 17:00pm** **Friday 08:00am - 16:00pm** Do you have a **great customer service skills** and **pride yourself** on your **organisational skills?** Well, we have a great opportunity for a Sales Coordinator to join our team in Cardiff! Within this role you will...

  • Project Coordinator

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Yolk Recruitment Ltd Full time

    Location:Cardiff Sector:Office Support & HR Job type:Fixed Term Contract (FTC) Salary:£ £35000 per annum Contact:Charlotte Singleton Job ref:BBBH31684_ Published:1 minute ago Expiry date:14 April 2023Project Co-OrdinatorYolk Recruitment are working with an independent, international consulting firm who are looking to hire a project coordinator for UK team...

  • Logistics Coordinator

    2 weeks ago

    Cardiff, United Kingdom Pertemps Cardiff Full time

    Role: Logistics CoordinatorPay Rate: £14.74Hour: 40 hours per weekTraining shifts will be 8 hours between 06:00 - 18:00. Once fully trained, the successful candidate will be added on a shift rota which will include weekends and nights.Pertemps are currently recruiting for a Logistics Coordinator for a multi-award winner logistic client based in Cardiff....

  • Logistics Coordinator

    3 weeks ago

    Cardiff, United Kingdom Pertemps Cardiff Full time

    Role: Logistics CoordinatorPay Rate: £14.74Hour: 40 hours per weekTraining shifts will be  8 hours between 06:00 - 18:00. Once fully trained, the successful candidate will be added on a shift rota which will include weekends and nights.Pertemps are currently recruiting for a Logistics Coordinator for a multi-award winner logistic client based in Cardiff....

  • Logistics Coordinator

    12 hours ago

    Cardiff, Cardiff, United Kingdom Pertemps Full time

    Role: Logistics CoordinatorPay Rate: £14.74Hour: 40 hours per weekTraining shifts will be 8 hours between 06:00 - 18:00. Once fully trained, the successful candidate will be added on a shift rota which will include weekends and nights.Pertemps are currently recruiting for a Logistics Coordinator for a multi-award winner logistic client based in Cardiff....

  • Work Coordinator

    4 weeks ago

    Cardiff, United Kingdom Liberty Full time

    Liberty has an exciting opportunity for a Work Coordinator to join our team, based in Pontprennau, Cardiff. Applicants need to be within a local travel distance to the Cardiff office. You will be working on a full-time, permanent basis, working 40 hours per week and in return, you will receive a competitive salary of £20,648 per annum rising to £21,438...

  • Engagement Coordinator

    4 weeks ago

    Cardiff, United Kingdom Cardiff Council Full time

    **About The Service** The Into Work Advice Service provides support to people across the city who are actively seeking employment or looking to upskill; the team is able to offer support and intensive mentoring through externally funded projects, volunteering opportunities and access to free digital and work skills training courses. The Into Work Advice...

  • Engagement Coordinator

    1 week ago

    Cardiff, United Kingdom Cardiff Council Full time

    **About The Service** The Into Work Advice Service provides support to people across the city who are actively seeking employment or looking to upskill; the team is able to offer support and intensive mentoring through externally funded projects, volunteering opportunities and access to free digital and work skills training courses. The Into Work Advice...