Forensic Administrator

**Department**: Cyber Crime Unit
**Location**:Whitchurch, Hampshire relocating to Near M4, Junction 12
**Salary**: £23,503 per annum
**Closing date**:14/05/2023

Our Digital Forensic Unit supports all the South East Regional Organised Crime Unit (SEROCU) capabilities with the routine recovery of digital evidence from a range of devices. We offer a highly specialised forensic service to the South East Region and Forces.

This is an exciting role where you will provide full administrative support within the SEROCU Cyber/ Forensic capabilities.

Please note that although this role is currently based at Whitchurch, we will be eventually vacating our premises to a site Near M4 Junction 12 anticipated to take place in 2023.

**Responsibilities**
- Input case specific/biometric data onto TVP and National databases/IT systems to ensure accurate data management whilst ensuring compliance with legislation and agreed working practises.
- Carry out quality assurance checks of biometric data, submissions or exhibits (including associated submission documentation), ensuring requests are proportionate and within FIU submissions policies. Refer queries and deficiencies back to the submitting officer or line manager as appropriate.
- Handling and recording forensic exhibits, re-distributing these where necessary to internal and external departments, ensuring exhibit continuity and integrity are maintained. Ensure all samples are kept in accordance with current legislation (e.g. PACE, CPIA, PoFA).
- Provide admin support to the unit which may include filing, maintenance of equipment, ordering of stock, checking delivery notes/invoices from external suppliers and dealing with post.
- Call handling to include dealing with enquiries from investigating officers as to the progression of individual cases. This may include the compilation and distribution of case results to investigators to inform them of the forensic outcome.
- Deal with enquiries of a technical nature relating to specific forensic disciplines to ensure our customers receive accurate and timely information. Where appropriate pass on work requests to the relevant forensic discipline for specialist advice or further forensic examination.
- Monitor TVP Policies and action findings with reference to destruction and disposal of exhibits. Accurately archiving files and exhibits under existing legislation (MOPI/CPIA) for later retrieval or disposal.
- Attendance at meetings and occasional minute taking, managing visitors to the Unit.

**Additional comments**

As this is a generic job specification it should be noted that each unit within the FIU will also have specific tasks that are not fully described in detail above (but are within the general scope of the role).

Time spent on each accountability will differ depending upon where in FIU the forensic admin is posted (and the function of that unit).

Each post holder should show the ability to be flexible and to enhance their knowledge of their own unit and show an interest in learning new skills in other disciplines within FIU. They should also be prepared to move around the force to assist with resilience issues within the FIU.

Approximately 115,000 exhibits pass through the Forensic Investigation Unit per annum, the vast majority of which would be handled by the Forensic Administrators (in some instances on more than one occasion). The Forensic Administrators process 15,000 PACE DNA samples, 8,000 fingerprint cases (each averaging 3 fingerprint lifts) per case and 40,000 sets of fingerprints per annum.

The Fingerprint Development Lab process 7,000 cases per annum containing multiple exhibits per case which result in excess of 30,000 submissions of articles for specialised chemical development. The Imaging Unit process 240,000 photographic and crime scene surveyors handle 135 cases per annum. The FAVU process 1600 cases, 4700 exhibits and HTCU handle 900 cases, 2700 exhibits per annum.

**Required knowledge/skills**
Essential
- Proven computer skills with ability to interrogate and accurately input data from handwritten, typed or dictated sources.
- Good standard of education to GCSE standard or equivalent with proven skills in numeracy and literacy both oral and written. Have the ability to communicate technical information to non technical audience, and deal with customers in a professional manner.
- Proven ability to work as part of a team and have excellent interpersonal skills.
- Recent experience of an administrative role and working to deadlines.
- Be able to recognise sensitive and confidential documents and materials and deal with them in an appropriate manner. This may also include handling images/items of an unpleasant nature.
- Have excellent communication skills to deal with customers in a professional manner.

Desirable
- Recent experience of working without supervision and managing workloads.
- Working knowledge of MS Microsoft packages Word/Excel and an aptitude and desire to learn and use new packa