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Part Time Internal Operations Assistant

4 months ago

Cheltenham, United Kingdom Bio-Circle Surface Technology Ltd Full time

Ops Assistant 2

Job Brief:
We're looking for a Part Time Internal Operations Assistant who is organised and detail-oriented, with excellent communication and interpersonal skills. The Operations Assistant will be responsible for providing administrative support to the Operations Manager and other members of the team, as well as assisting with special projects and initiatives.

The Company

Bio-Circle Surface Technology Limited is a fast growing subsidiary of a German Headquartered business specialising in the supply of low-environmental impact cleaning machines and chemistries - we are lucky enough to count major blue chip rail, aerospace, F1 / Motorsport, Automotive, Sporting Teams and Stadia amongst many of our customers. The Group has more than 400 employees worldwide, and the UK business is one of the fastest growing businesses within the Group hence the need to expand our team with the right team members.

Operations Assistant Duties:

- Provide administrative, logístical, and secretarial support to the Sales and Operations Teams within the company.
- Assist with the management of the organisation’s compliance with internal and external policies and accreditations.
- Assist with maintenance of databases and CRM/Field Management Systems
- Assist the Management with the purchasing of warehouse consumables, maintenance peripherals, other supplies, and materials as well as stock orders from our Parent Company in Germany
- Assist with the preparation of outgoing correspondence and quotations.
- Perform miscellaneous administrative tasks as needed.

Operations Assistant Responsibilities:

- Assist in management of daily operations and communications with teams, partners and suppliers including updating schedules and travel logistics.
- Assist with hiring, onboarding, and training for new employees and help with ongoing training and development for existing staff.
- Assist with data gathering and entry, report preparation, and other tasks as needed.
- Assist with document preparation, including drafting quotations and communications for customers,

RFQs for suppliers and other such tasks.
- Assist in occasional event planning and execution, including travel arrangements, event setup, event execution, and event closeout.
- Assist in preparing and maintaining project documentation, including maintaining project documentation on internal databases and other channels and updating project documentation with any changes.

Requirements and Skills:

- 3+ year ’proven experience in an operations and/or sales support position
- Excellent communication and interpersonal skills
- Knowledge of a B2B Industry with a wide range of customers including blue chip / multi-national enterprises
- Knowledge and capability in using Microsoft Office suite of Products and SAGE or other similar Stock

Control / Accounting Systems
- Knowledge and capability in using a Service Engineer Field Management System
- Ability to multi-task and prioritise.
- Excellent customer service skills
- Ability to work with diverse groups of coworkers.

Remuneration

Part time Role - Flexi Hours - 10am-2pm 4 or 5 days per week

Negotiable dependent upon experience and background

Other Benefits - Pension

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: £11.50-£12.00 per hour

**Benefits**:

- Company pension
- Flexitime
- Free parking
- Life insurance
- On-site parking

Schedule:

- Day shift
- Flexitime
- Monday to Friday
- No weekends

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Cheltenham: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 3 years (preferred)
- Administrative experience: 3 years (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 30/07/2023
Reference ID: BCUK Internal Ops Assistant