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Sales Order Processing Coordinator

3 months ago

Hoddesdon, United Kingdom Pharmaron Full time

**Job Specification**:
We offer:

- **Vibrant and dynamic employment - **we are a highly specialised, growth company operating in a critical sector of the economy - our future is strong and exciting
- **Opportunities to develop your skills and yourself - **our rapid growth brings greater opportunities for you to learn and grow faster
- **A great team where we all support each other - **enjoy your work - after all you spend about a third of your time here

The position we are seeking to fill is a Sales Order Process Coordinator to support on sales order processing, revenue records, invoice tracking on project milestones, calculating budget splits and other sales order administration duties.

**Responsibilities**:

- Maintaining sales order and revenue records in our systems, from project set up through to fulfilment (release for invoicing and marking of achievement of revenue milestones), in accordance with the contracts established with our clients and in compliance with company and accounting policies.
- Review contracts (Quotations, Work Orders and Purchase Orders) for completeness, compliance and accuracy.
- Raise internal purchase order requests for multi-site projects.
- Raise invoices in a timely manner - at signature of contract, regular monthly invoicing, per milestones or at project completion and through review of weekly invoicing milestone report.
- Work collaboratively with the Business Unit Directors and Project Managers to ensure relevant monthly revenue recognition and invoicing activities undertaken across all projects.
- Assist Project Managers by providing project timely reporting and analysis of information.
- Assist in setting up and updating detailed tracking spreadsheets in Excel for multi-site/ complex/long term projects.
- Work with site Management Accountant to ensure accurate recording of monthly revenue.
- Evaluate processes and procedures to enhance the effectiveness of the business operations to support the growth in quantity and complexity of deals.
- The job holder will be required to operate Access Dimensions and Focal Point for which proficiency is required or can be attained quickly (training on these systems will be provided).

**Qualification**:

- Further education qualification in Finance, Accounting or Business Administration, or an Accounting Qualification (e.g. AAT or PQ ACCA)

**Requirements**:
Essential:

- Over 3 years’ experience in relevant role within a fast paced finance or administrative department
- Experience of ERP systems

Desirable:

- Access Dimensions and Focal Point accounting software
- European Languages are an advantage, notably French

Essential:

- Strong knowledge of basic and advanced accounting and financial principles and practices
- Proven ability to calculate and manage financial records or accounting figures
- Numerical skills
- Proficient in Excel with good working knowledge of other MS Office packages
- Well organised and able to prioritise concurrent deadlines
- Analytical and problem-solving skills
- Good written and verbal communication skills and having the confidence to explain finance to non-finance personnel
- Excellent organization skills, focused on execution with strong attention to detail
- Good stakeholder and relationship management

**Our Company**:“We are a dynamic, fast-growing company, with an enviable reputation for leading edge science, offering contract research services to some of the world’s leading pharmaceutical companies, solving what were believed to be unsolvable scientific challenges”.

We believe in our ability to relentlessly push forward the boundaries of scientific excellence, delivering solutions for our clients, always operating ethically and with integrity. We take pride in our professionalism and commitment to always deliver our very best work.

The role is based in Hertfordshire, in the town of Hoddesdon. Pharmaron acquired the Hoddesdon campus, consisting of several purpose built scientific and administrative buildings together with a purpose built conference area in February 2017. The research building has more than 5,000m2 of premier R&D space and houses an established Process Chemistry, Analytical Chemistry and Drug Discovery team, and a newly formed Formulation Development department. The Hoddesdon site has state-of-the-art Good Manufacturing Practice (GMP) standard facilities for the development of Active Pharmaceutical Ingredients (API), formulation development and process chemistry. We offer our employees a supportive teamwork environment, enabling them to develop and liberate their true potential.
- We offer state of the art equipment and facilities at our Hoddesdon site.
- We offer a competitive salary and a progressive and comprehensive suite of employee benefits.
- We offer the opportunity for growth and development.

**Why Should You Apply?**
- This is an opportunity for you to demonstrate your ability to make a real impact in a highly scientific and regulated environment.
- Bui