Contracts Assistant

5 days ago

Aberdeen, United Kingdom Orion Full time

**Job description**:
Our client is currently recruiting for the position of Contract Assistant, based in Aberdeen.
- Responsibilities:

- Creation and Issue of Purchase Orders and any Purchase Order Variations and updating the company's Technical Team (s) of ongoing status
- Contribute to or lead PO negotiations.
- Drafting, Issue and Execution of Contract Variations.
- Ensure that the company is not exposed to unnecessary contractual and / or commercial risk during its business.
- Ensure commercial and contractual risk is considered in all supporting documentation and that the company is not exposed to undue contractual risk.
- Build relationships with external Third-Party Contractors
- Support Post Award Contract Management Compliance in terms of supporting Contract Owners in scheduling Business Performance Reviews (BPR'S) with Third Party Contractors, facilitating post award kick off meetings and ongoing BPR meetings, take and issue Minutes of Meetings as required and expedite any action (s) until close out.
- Achilles Database Focal Point
- Create and distribute monthly contract management information pack for all contracts managed in SCM.
- Creation of new Contract records and maintenance of existing Contract records in Company BMS
- Ongoing Management of Purchase Order and Contract Register.
- Resolve any Invoice Queries to aid timely payment.
- Resolve any disputed invoices in conjunction with the company's Technical Team (s) and Third-Party Contractors
- Ongoing Management of Purchase Order Database
- Onboarding of New Suppliers
- Full compliance with the company's Anti Bribery and Corruption (A.B.C.) Policy.
- Any additional Contract and Procurement Administration as required from time to time to fully support Senior Contract Specialist, Commercial Manager/Company's Leadership Team in accordance with ongoing business needs.
- Full compliance with Company HSE Policies, where applicable to onshore role.
- Support business needs in accordance with the annual business plan.
- Work collaboratively internally with Legal, Finance, Operations and company's Leadership Team as required and externally with the company's Third-Party Contractors.
- Experience & Qualifications:

- Bachelor's Degree Law/Business Management or equivalent experience.
- Relevant Oil and Gas industry experience preferably gained through working within an Operator or contractor environment.
- Preferable office-based experience in an SCM function
- Strong organisational, planning and negotiation skills.
- Self-motivated, with the ability to work under own initiative but also as part of a team.
- Ability to prioritise and manage workload to meet business needs and working to tight deadlines.
- Results oriented and commercially aware.
- Good interpersonal and communication skills.
- Always demonstrates professional behaviours, aligned with the company's Values, with functional departments, company's Leadership Team and external Third-Party Contractors.

Contract position

Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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