Senior Executive Officer

1 month ago

Edinburgh, United Kingdom Scottish Government Full time

Overview:
**Are you ready to take on a pivotal role at SAAS, where your expertise will be the driving force behind our corporate operations?**

As the Senior Executive Officer you’ll play a vital part in ensuring the seamless functioning of our executive team, providing comprehensive support to our Chief Executive and Directors. Your adept management of schedules, attention to detail, and strong communication skills will be key in optimising efficiency and facilitating effective decision-making.

**About us**

The Corporate Office within SAAS is the central hub of the agency, responsible for overseeing strategic decision-making, managing administrative functions, and ensuring compliance with governance and regulatory requirements. It provides support to key executives, coordinates corporate activities, and facilitates communication both internally and externally, all with the goal of achieving the agency’s overarching missions and objectives.

**Responsibilities**:

- Line Management and development responsibility for the Corporate Support Modern Apprentice.
- Strategically oversee executive support services for the Chief Executive and Directors, exercising independent judgment and initiative while maintaining confidentiality.
- Directly manage the Chief Executive, Directors, and group mailboxes, autonomously responding and delegating tasks as needed, ensuring timely handling of correspondence and maintaining updated logs.
- Lead the management of Chief Executive and Directors' schedules, offering insightful advice and guidance to optimize their time management and goal achievement.
- Serve as a key liaison between the CEO, Executive and Non-Executive Directors, and internal/external stakeholders, facilitating effective communication, ensuring prompt follow-up on action items and fostering strong collaborative relationships with diverse internal and external stakeholders to advance business objectives.
- Provide comprehensive secretariat support for high-level Executive Team and Non-Executive Board meetings, including agenda planning, meticulous minute-taking, and close collaboration with the Chair to meet business timelines.
- Foster strong collaborative relationships with diverse internal and external stakeholders to advance business objectives.
- Contribute to the development and maintenance of corporate governance files and statements of assurance, ensuring compliance with SG commissions and standards.
- Stay abreast of corporate and Ministerial business relevant to SAAS, Lifelong Learning and Skills directorate, and wider SG, providing informed support to decision-making processes.

**Competencies**

Analysis and use of evidence

Communication and Engagement

Improving Performance

People Management

Essential Criteria & Qualifications:
No specific qualifications required.

**Essential Criteria**
- Proven experience of supporting senior managers/directors at an executive level.
- Good written and verbal communication skills, including being an
experienced minute taker
- Ability to work effectively under pressure, demonstrating the ability to perform in high pressure situations with a proven track record of meeting deadlines and delivering quality work.
- Confident in usage of Outlook, Word, Excel, SharePoint, Teams, and PowerPoint.

**Provisional Sift and Interview dates**

To be confirmed

**Additional Information**

SAAS has separate arrangements from core Scottish Government for Public and Privilege holidays. After taking up post in SAAS you will take the Spring Friday and Monday holiday in late May/early June together with the September half day. SAAS office is fully closed between Christmas and New Year.

If you are successful in this role and not based in the UK, you must to be willing to relocate to within a reasonable distance of Edinburgh, Scotland.

**Further Information**

For further information on this vacancy please download and review the “Person Specification” which you will find below.

Person Specification

**As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.**

**Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.

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