Facilities Administrator

Facilities Administrator, Shepshed

Part Time (3 days a week - Tuesday / Wednesday / Thursday - flexibility required)

The role of Facilities Administrator is to be responsible for the general running, and day to day management of the Shepshed office

You will coordinate and manage any maintenance of the building that is required, whilst ensuring health and safety standards are met consistently. As a Facilities Administrator you will organise and manage contract vendors to ensure works are carried out in a timely manner whilst ensuring employees are supported with requests regarding, EV’s, overseas employee visits and ordering of consumables.

Vendor Management - coordinate yearly / half yearly services to equipment & arrange- Shredding contractor- PAT testing / Fire alarms / air con- Pest Control- Window Cleaning- Photocopier maintenance and contracts- Boiler maintenance- Courier- Office cleaning (Monthly meeting with Cleaning Supervisor to monitor performance )

Administration of Electric Car Arrangements- EV Charges send out to users & payroll each month- Site Resets- Issuing and registering of new tags

Health & Safety- H&S site representative- Ensure Insurance & Health and safety notices are kept up to date- Carry out Health & Safety walkarounds, to ensure compliance- Fire Alarm testing

Other Tasks / General Upkeep of the site- Purchasing consumables- Arranging inductions where necessary- Supporting the organising of itineraries for overseas ForFarmers Employees- Ordering & organisation of stationery- Organising and monitoring meeting rooms; checking that they are organised & equipment is working- Tasks supporting HR / Trading Business- Raising POs for site- Excellent communication skills- UK Driving Licence- Car Driver - due to the role being a key holder for the office- Proficient in the use of Microsoft Office, including Word, Excel, Outlook, and PowerPoint- Solid organisational skills including attention to detail and multitasking skills- Critical thinker and problem-solving skills- Excellent written and verbal communication skills- Change Champion