Facilities Assistant

7 months ago

Wimborne, United Kingdom Ultra Electronics Full time

Wherever possible, we will consider a variety of working options to suit your lifestyle, whether that be hybrid home/office working, flexible working and part or full time employment. It's the 'innovating' and 'empowering' values that we ASPIRE to be. We welcome the challenge to work in new ways and have trust in you when getting the job done because we recognise, our business is our people.

Overview of Business Unit

We focus on our customers’ success in every step of our process from sales engagement, quality, delivery, and customer service. Our customers trust us and know our commitment to safety is our top priority.

Main location Wimborne; other sites Seascale Cumbria and Sturminster Marshall, Dorset.

Key Responsibilities:

- Act as the Subject Matter Expert on effective management of the AutoTask system.
- Scheduling with mínimal disruption to the business. Conduct the weekly fire alarm testing and record appropriately.
- Supporting audit action compliance in a timely manner.
- Ensuring the control of contractors with the appropriate level of escorting as per business requirements including self as required.
- Producing a weekly report of statistics for the Facilities Management Manager.
- Raising purchase order requisitions to progress reactive tasks up to Delegation of Authority agreed with Facilities Management Manager.
- Manage the essential functions of the reception desk independently in the event of absence of others to a professional standard and as per process and procedures.
- Supporting an on-call rota for out of hours support.
- Hire car booking and management.

Skills, Qualifications, and Experience:

- Experience working as part of a facilities team.
- Awareness of health and safety.
- Excellent written and verbal communication skills.
- Negotiation skills.
- Managing conflicting priorities under pressure.
- Competent software user (MS Office, ticketing management systems, HSE software).
- Experience working on a reception desk.

Desired Skills:

- Experience working within a highly regulated industry with controlled materials.
- IOSH Qualification
- Understanding of the permit to work system

Essential Functions:

- Participate in the Out of hours rota
- Ability to obtain a UKSV security clearance and must be a UK national.

Here at Ultra we are an equal opportunity employer and value diversity and inclusivity. Underpinned by our values, behaviours and policies, we want you to feel empowered to be the best version of yourself. We also believe that people from different backgrounds and cultures will increase our diversity of thinking, ensuring we successfully deliver to our customers.

We therefore do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also support requests for flexible working arrangements wherever possible.

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