Administrator

2 months ago


Derby, United Kingdom Lynx Employment Services Ltd Full time

We are recruiting on behalf of our client, who is looking for **Administrator **to join their team in the **Derby** area.

**About the Role**
Our client requires an administrator to assist their resources team. The resources team support the repairs and maintenance team with a number of key services including; fleet management, support for the provision of the out of hours repairs service, provision of plant and equipment for repair works, issuing of keys for onsite stores at their depot, plus other admin duties.

**Fleet management duties include**:

- Being a main contact for repairs operatives to report vehicle faults and failures and to proactively problem solve finding alternative vehicle arrangements to minimise downtime
- Liaising with management department to book in vehicle repairs, services, MOTs and drivers assessments, monitoring the progress of vehicles in for repairs and vehicles ready to collect
- Liaising with the repair’s planners to schedule in time for vehicle to attend MOTs & services
- Monitor monthly fuel card usage, report anomalies and issuing of bearer cards as needed
- Ordering and issuing of parking permits as needed
- Running of vehicle tracker reports
- Dealing with penalty notices and parking fines
- Liaise with third party garages as needed

**Supporting the out of hours service duties include**:

- Chase up paperwork from repairs operatives for works carried out during non working hours, ensure these tally to the operatives monthly claim form
- Liaise with the out of hours contractor for any works carried out by them and ensure updates of the job status are provided promptly
- Forward details of out of hours work completed to the customer service team, in order for the jobs to be raised in the system
- Organise cover for out of hours shifts following updates of staff sickness or leavers

**Depot duties include**:

- Issuing and recording of small plant and equipment required by repairs operatives
- Perform weekly stock count of plant and equipment required for out of hours situations
- Issuing of keys for onsite stores as required
- Deal with any deliveries to reception in relation to the Resources

**General Admin Duties include**:

- Update various teams following leaver notifications
- Raising purchase orders as needed
- Scanning, sending and saving of documents
- Assist other members in the team with contacting tenants to discuss satisfaction surveys
- Any other office duties as required

**Skills required for the role**:

- Strong communication skills
- Ability to use Excel spreadsheets
- Team player
- Ability to prioritise
- Ability to multitask
- The role is office based and the office needs to be covered between the hours of 8am and 4:30pm, this is done on a rota basis between the other 2 people in the team.

**Job Types**: Full-time, Temporary contract

Pay: £11.79 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift

**Experience**:

- Office Administration: 1 year (required)
- Strong Communication: 1 year (required)
- Excel and Word processing: 1 year (required)

Work Location: In person

Reference ID: MX1251703 (4)


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