Operational Estates Manager

2 months ago

London, United Kingdom Your World Healthcare Full time

**Operational Estates Manager**

**Location**:Catford, Lewisham

**Job Type**: Temporary

**Duration of booking**:This is expected to be for 3 months and maybe longer

**Proposed start date**: Immediate

**Sector**: Healthcare

**Base**:Hospital

**Band**: 8B

**Pay Rates**:
£30.00 o £35.00 paye per hour

£31.00 to £36.00 paye inclusive of holiday pay per hour

£32.00 to £37.00 umbrella per hour

Depending on skill and experience

**Working Days and Hours**:Monday to Friday 9am to 5pm, 37.5 hours

**Knowledge, Training and Experience**
- To undertake complex risk assessments and deliver targeted and proportionate recommendations.
- Managing the Trust’s retained estate operations services appertaining to all engineering maintenance / building / equipment together with managing selected minor project schemes.
- Responsibility for the effective performance and statutory compliance of all building services, plant, equipment, structures and fabric to meet the Trust’s strategic goals.
- Ensure systems are in place to carry out comprehensive annual condition surveys, risk assessments and audits to monitor building and services performance, analyse results. Implement regimes / introduce polices to minimise unexpected failures and minimisethe risk of legislative non-compliance.
- Professionally accountable for engineering and maintenance for the organisation and for the long term improvement of the existing estate.
- Management of Statutory compliance within buildings relating to Asbestos Management, control of Legionella, Electricity at Work, Pressure Vessel Systems. COSHH, Gas Safety (Corgi), DDA, Loler, Puwer, CDM, NHS Health Technical Memorandums and HBN GuidanceDocuments.
- To provide operational Estates managerial input in capital projects and membership of project management teams, so as to ensure that the maintenance element associated with schemes, is taken into account.

**Planning and Organisational Skills**
- Ability to act at both strategic and tactical level, and ability to prioritise to deal with the wide range and amount of problems / issues to be addressed.
- Deliver a number of simultaneous estates initiatives and operational services in accordance with agreed time, cost and quality parameters.
- To manage, operate, populate (input data) and develop the Estates and Facilities compliance systems e.g. MiCAD, CAFM (Planet), PAM paperwork systems etc.
- To develop a robust reporting and monitoring strategy to confirm compliance and set standards to be applied across all work which reflect Trust requirements for high quality accommodation and high quality Estate services.
- Provide the specialist Estates Compliance service to the Trust by thoroughly inspecting, auditing, checking and testing Estates maintenance systems to compare against statutory, mandatory and NHS Health Technical Memoranda requirements.

**Responsibilities for Policy and Service Development Implementation**
- Be responsible for the development and implementation of all estates related policies and procedures, ensuring policy compliance is monitored and maintained and all external regulatory requirements are consistently met. Policies and procedures will be basedon the relevant British Standards for estates management, national guidelines and evidence-based best practice from within and without the NHS and the industry as a whole.
- Ensure the Trust complies with all NHS statutory / mandatory guidelines relating to estates services and projects. Be accountable for the correct interpretation to occupational policies to satisfy health and safety legislation. Be responsible for ensuringthat all guidelines within the Healthcare Technical Memorandums are met.

**Responsibility for Financial and Physical Resources**
- Validate all performance reports submitted by contractors and advise contract managers on recommended contract variations.
- Ensure maintenance and repair cost reporting systems are in place and maintained to identify actual costs of activities to enable performance monitoring and benchmarking to be undertaken.
- Review the performance of the estates maintenance team in terms of quality and value for money. Propose and deliver improvement plans and / or propose alternatives to the Directors and Trust Board.
- Set up, manage / co-ordinate and maintain, as necessary, in accordance with Trust Standing Financial Instructions, lump sum and measured term contracts for planned and routine maintenance / repair functions ensuring best value.
- Accountable for the operational estates budget expenditure, interrogate variance figures and identify remedial action where necessary.
- Ensure systems are in place to identify and undertake all necessary statutory maintenance tests, tasks, audits and remedial works for all buildings, equipment, plant, service installation and supplies. Process and record inspection and test results at prescribedfrequencies, develop action plans, implement works and arrange for relevant official to undertake insurance inspections as necessary.

**Qualifications, Skills and Experience**
- High degree of specialised knowledge in the Engineering, Facilities and project management fields.
- Chartered Engineer through membership of an appropriate professional body (eg CIBSE, I.Mech. E, IEE, C.Eng.).
- Experience of competitive tendering / procurement processes, and the production of financially and strategically sound change proposals.
- At least ten years post graduate experience across a range of areas relating to the management of Estates and Facilities in a multisite environment
- Previous experience in a management capacity in the NHS or any other large public sector organisation.
- Experience at a senior level in a similar organization, coupled with in-depth knowledge in an advisory and management role.

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