Schools Contracts and Salaries Officer

2 weeks ago

Caernarfon, United Kingdom Gwynedd Council Full time

Reference:
23-26967

Job title:
Schools Contracts and Salaries Officer

Directorate:
Education

Service:
Schools Payroll and Contracts

Closing date:
19/03/2024 10:00

Job type/Hours:
Permanent | 37 Hour

Salary:
£26,421 - £28,770 a year

Pay Scale:
S1

Location(s):
Caernarfon

**Gwynedd Council offers an attractive employment package, for more information please click on this **Information Pack**

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

Interviews will be held 21/03/2024 and there will be a short mathematics test prior to the interview

Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH

Tel: 01286 679076

**CLOSING DATE: 10.00 AM, 19/03/2024**

**_

**PERSONAL ATTRIBUTES**

ESSENTIAL
Communicate effectively
Ability to solve problems
Able to work as part of a team
Able to use and interpret information correctly
Courteous, diplomatic and respectful

DESIRABLE

**QUALIFICATIONS AND RELEVANT TRAINING**

ESSENTIAL
Strong educational background including GCSE grade C (or higher) or equivalent in mathematics

DESIRABLE
ECDL or corresponding qualification
Qualification in the administrative field

**RELEVANT EXPERIENCE**

ESSENTIAL
Experience of dealing with people in a professional manner

DESIRABLE
Experience of working to tight deadlines and prioritising work
Experience of dealing with complex and sensitive complaints and enquiries.
Experience of working in the field of administration
Experience of working with confidential data/information

**SKILLS AND SPECIALIST KNOWLEDGE**

ESSENTIAL
Numerate and literate
Computer skills of the highest standard
Able to provide clear and concise advice and information

DESIRABLE
Awareness of the Council's payroll and human resources systems
Awareness of school staff salaries and work conditions
Able to prioritise personal tasks and team tasks

**LANGUAGE REQUIREMENTS**

ESSENTIAL
Listening and Speaking - Higher Level
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions. Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.

Reading and Understanding - Higher Level
Able to understand standard written Welsh and English; both formal and informal. Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.

Writing - Higher Level
Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).

**Purpose of the post**:

- Ensure that the people of Gwynedd are at the centre of everything we do.
- Assist in providing a professional personnel service to Gwynedd schools, and ensure that the administrative processes of the Service in terms of school staff salaries, absences and contracts are implemented correctly and on time.
- Quality Assurance.

**Responsibility for functions**:
**Main duties**:

- Responsible for self-development.
- Ensure compliance with Health and Safety regulations in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
- Operate within the Council’s equal opportunities and equality policies.
- Be responsible for managing information in accordance with the Council’s information management standards and guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
- A commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s carbon footprint.
- Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.
- Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.
- You will be a part of a team that deals with enquiries from Heads, Managers, Staff, the Public and External Organisations.
- Responsible for processing and recording various timesheets/forms that are on different salary terms on various spreadsheets.
- Responsible for inputting the correct details into the CYBORG system.
- Assess and calculate the salaries of teachers and schools' ancillary staff following receipt of an appointment pack.
- Advise schools and process information following the annual salary review.
- Produce forms for employment commencement, changing employment terms and employment termination, ensurin

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