Marketing Team Assistant

2 months ago

London, United Kingdom Tokio Marine HCC Full time

**Job title: Marketing Team Assistant**
**Contract: Permanent**
**Reporting to: Marketing Manager**

**Hours: 35 per week**

**Why **Tokio** Marine HCC?**

Standing still is not an option in the current world of Insurance. TMHCC are one of the world’s leading Specialty Insurers. With deep expertise in our chosen lines of business, our unparalleled track record and a solid balance sheet, TMHCC evaluates and manages risk like no one else in the industry. Looking beyond profit, empowering our people and delivering on our commitments are at the core of our customer values, and so is a desire to grow and provide creative and innovative solutions to our clients.

**Job Purpose**:
As a Team Assistant, based in our London office, your role will be to support the Global Marketing Lead and wider Marketing team in delivery of the MARCOMS strategy. Providing day to day support to the team, you will have excellent prioritisation skills, strong attention to detail and organisational skills.

This is a junior administrative role within TMHCC.

***

**Key Responsibilities**:
Carry out standard administrative tasks such as:

- Extensive diary management for the Global Marketing Leader
- Managing appointments across multiple time zones
- Responsible for making team notes and actions
- Placing reservations and coordinating business trips
- Preparing and submitting expense reports
- Attending and note taking all key meetings with the Global Marketing Lead
- Taking stock of all UK Merchandise
- Providing event support when required
- Updating the MARCOMs calendar of activity using AirTable software
- Responsible for filing and administration tasks
- Responsible for note preparation for leadership and committee meetings
- Supporting the MARCOMS team with updating The Port

**Performance Objectives**:

- Assisting the Global Marketing Lead to prioritise work commitments.
- Taking ownership of improving the Marketing filing system.
- Taking ownership of any administrative tasks, to allow the team to focus on strategic objectives.
- Developing a good relationship with the wider Marketing team and stakeholders.

**Skills and Experience Specification**:
**Essential**:

- Able to prioritise tasks and projects
- Detail oriented and intuitive
- Excellent customer service, to both clients and employees
- Works well under pressure
- Takes ownership of problems and tasks
- Independent and self-confident
- Conscientious
- Punctual, loyal, discreet and reliable
- Team player
- Proficient technology-based presentation skills (PowerPoint, Excel, Word etc.)
- A minimum of 4 years of experience in a similar position and/or project coordination
- Educated to A-Level standard

**Desirable**:

- Marketing/ Insurance background
- Corporate office experience
- Proficient office 365 and teams experience

“Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, and other locations. With the strength and stability that comes from being a member of the Tokio Marine group, and more than forty years of growth, profitability, and stability, we offer important insurance products that most people do not even know exist.

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