Farm Secretary

6 months ago


Duns, United Kingdom Meadowhead Ltd (Inc. Mortonhall & Charterhall) Full time

**Mortonhall & Charterhall**

**Job Title**: Farm Secretary

**Status**: Part-time, permanent contract, (20 hrs per week) Monday-Friday

**Reports to**: Estate Administrator

**Rate of Pay**: £12.50-£13.00 per hour

**Benefits**: Pension, 28 holidays per annum, development and training

**Role**:
Mortonhall and Charterhall is a diversified privately-owned estate with principal enterprises in Berwickshire, Edinburgh & Northumberland. This role will be based out of the estate office in Berwickshire.

The estate manages a range of rental propositions including private residential, commercial, leisure, retail & light industrial properties as well as traditional farming & country sports activities.

The ideal person will be local and able to work 20 hours a week ie Monday to Friday - 9am to 1pm.

**Key Tasks**:
**General Admin**:

- Answering telephone and taking messages
- Co-ordinate incoming and outgoing post
- Filing and archiving of records
- Managing and ordering stationery
- First point of contact for visitors
- Personal administrative support to the employers
- General Bookkeeping

**Property**:

- Assist with preparation of monthly rent reviews
- Assist with processing monthly rent run
- Correspondence with tenants, along with Estate Administrator
- Liaise with contractors, along with Estate Administrator
- Review council tax for properties, including when vacant
- Record keeping for utilities
- Coordinate recharges to tenants
- Input data on to Property Software
- Review agreements, certifications and due dates
- Maintain record of property deposits
- Assist Estate Administrator with inspection of properties, inventory and marketing
- Assist Estate Administrator with preparation of tenancy and lease agreements
- Property viewings
- Management of housekeeping at handovers etc.
- Keeping up to date on statutory matters relevant to the estate’s lettings business

Any other tasks as reasonably required to support the business and employers.