Personal Assistant

5 months ago


Ormskirk, United Kingdom Poppies Full time

Are you a dynamic and organised Office Manager or Personal Assistant?

We are seeking a skilled professional to join our team on a part time basis, working flexible hours over 5 days per week, Monday - Friday.

This role requires a confident and experienced PA who can take the initiative, be flexible and work with ever-changing priorities. You will need to have strong IT skills.

You'll be instrumental in ensuring seamless office operations and providing crucial support to senior managers. Seeking a proactive individual with exceptional communication skills, adept at multitasking, and thriving in a busy environment.

The role includes support to the Director across 2 businesses.

**Responsibilities**:

- Support the team in strategic meetings by preparing agendas, taking minutes, and tracking follow-up actions.
- Engage with key staff, reminding them of deadlines for reports, presentations, and other critical documents.
- Create and maintain an annual calendar of key events and deadlines, ensuring this is communicated effectively with members.
- Assist senior managers and staff with administrative tasks, including managing schedules, coordinating meetings and events, and handling correspondence.
- Provide personalized support to senior managers, managing calendars, arranging travel. Oversee office operations.
- Organise company events, meetings, and conferences, handling logistics, catering, and venue selection.
- Coordinating training and development, including course bookings and promotion.
- Create webinar and training material content as required.
- Aid in HR tasks such as employee onboarding, maintaining records, and coordinating employee events. Ensuring all documents published are reviewed and current.
- Ensure documents are reviewed and updated. Maintain the Intranet resources.
- Maintain accurate electronic and physical records with confidentiality and accessibility in mind.
- Arrange tenancy agreements and dates.
- Managing property maintenance issues such as electrical and plumbing needs.
- Dealing with and managing the property cleaning regime and external cleaners.
- Overseeing the maintenance of the office alarm and fire alarm systems and ensuring compliance with H&S requirements.
- Maintaining relationships with clients, contractors, and suppliers.
- Provide assistance to other departments as required, aiding in projects and tasks.

**Qualifications**:

- Proven experience in office management or administrative roles.
- Formal qualification in Business Administration, Office Management, or related field preferred (not essential).
- Experience writing training material (not essential)
- Excellent organisational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office 365 Suite and office management software.
- Ability to work independently and collaboratively in a team environment.
- Attention to detail and problem-solving skills.

**Job Types**: Part-time, Permanent

Pay: £13.00-£13.75 per hour

Expected hours: 15 - 25 per week

**Benefits**:

- Casual dress
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: PA1906



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