Finance Administrator

1 month ago

London, United Kingdom Meridian Hotels Full time

**Finance Administrator**

Meridian Grand is a luxury weddings, conference and events venue in North London. We are currently recruiting for an experienced and organised individual with a proven track record in finance and administration.

At Meridian Grand, we believe “Teamwork makes Dream Work”. Our culture is centred around empowerment, passion and commitment. We’re a close team, and we look for self-starters who are able to treat their colleagues with respect as a ‘family’. Our goal is to deliver over and above client expectations in all areas. We seek individuals who, in addition to having a passion for events, enjoy working in a team and have a “can-do”, proactive attitude.

To succeed at this role, the individual in question should be confident, enthusiastic and a team player. They will need to the ‘record keeper’ of the company being the authority on what happened and when - and be able to keep records in such a way that they are able to check any details required by anyone in the company.

**Required Experience**
- Minimum of 2 years’ experience working in a Finance Role
- Credit Control Experience
- Maintenance of the Sales, Purchase and Payment Ledgers.
- Excellent numeracy and interpersonal skills
- Experience of reconciling ledgers and bank accounts
- Sound understanding of accounting processes and procedures
- Good organisational skills used in planning own work
- Calm and professional disposition
- Self-motivated and enthusiastic
- Able to work effectively with mínimal management guidance/supervision.
- Knowledge of Xero Accounting Software is highly desirable.

**Main Duties**
- Managing and maintaining the Sales Ledger, recording accurately new sales created by the business. This includes working closely with the sales team, to ensure that events and dates are not double booked, and contracts are completed and filed correctly. This also includes raising and filing Sales Invoices via Xero
- Managing and maintaining the Purchase ledger confirming all invoices are correctly billed. Processing invoices, ensuring Invoices are paid on time and statements and suppliers accounts are reconciled. Working closely with all departments, especially the Kitchen and Décor teams, ensuring that the purchases relating to specific events are logged correctly for reporting purposes.
- Being responsible for maintaining the company’s bank accounts, checking all credits and debits. Processing payment runs, matching payments made by customers, and entering and allocating all payments on Xero. Reconciling the bank and Cash accounts.
- Managing the Credit Control of the business - keeping on top of payments from clients and working with the Event Management team to send out payment reminders for any client funds that are due or overdue.

Keeping track of the damage deposit payments, ensuring every client makes a damage deposit payment, receives a refund / partial refund where appropriate - and keeping track of the administration with regards to this.

This relates to all events, including events managed by external events planner.
- Preparing all the information required for the quarterly and annual VAT submission to HMRC.
- Keeping immaculate records of any and every activity relating to the company, including but not limited to:

- Invoices, payments and invoice history
- Payroll and Administration
- Administration of maintenance records, including services for fire alarm, security alarm and any equipment (e.g. Air Conditioning, Kitchen Equipment, IT Equipment).
- Records of all agencies used by the business, such as security companies and cleaning staff.
- Processing staff expense claims and administering petty cash.
- Checking and reconciling all monthly Credit Card Statements
- Payment of all tax liabilities to HMRC
- Assisting the FC in preparing financial reports and monthly accounts.
- Various Ad Hoc work and reporting as required by the FC & Directors.

**Salary**: £25,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- London, N18 3BB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Sales and Purchase Ledger: 2 years (required)
- Credit Control: 1 year (preferred)

**Language**:

- English (required)

Work authorisation:

- United Kingdom (required)

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