Administrator - Football Scholarship

**JOB DESCRIPTION**

**POST: Football Scholarship Administrator - Scarborough**

GRADE: Band 5
RESPONSIBLE TO: Managing Director

STAFF MANAGED: None

POST REF: 001 SFS JOB FAMILY: 2

**JOB PURPOSE**:To provide an administrative support service to the Scholarship Football &
Education staff under the direction of the Managing Director & Operational managers. The role will include some basic finance duties and the role may involve the post holder demonstrating their own duties and providing advice and guidance to new employees and others.

**JOB CONTEXT**:We are looking for a Scholarship Band 5 Administrator to support our team at our Scarborough base. The successful applicant will work part-time 20 hours per week, Monday to Friday 9am - 1pm. Salary for the role will be
£11,991 - 13,238 Pro-rata (FTE £22,183 - £24,491)
The Administrator works within the busy environment of the scholarship administrative provision managing the administration for the programme, providing an administrative, reprographics, budget monitoring and reception service, where excellent organisational skills are essential to deal with the variety of tasks that need to be undertaken.

Enhanced DBS clearance required

**ACCOUNTABILITIES / MAIN RESPONSIBILITIES**

Operational Issues **Provision of administrative and clerical support in Scholarship as**
**required.**
- Provision of administrative support for the PDA activities for students.
- Provision of administrative support to the SEND department as required.
- Educational visits administration, producing standard EV letters and related documentation, collating rolling consents, reply slips and payments and ensuring that staff are made aware of issues as they arise
- Be responsible for the effective monitoring of all aspects of student attendance at Scholarship, including liaison with parents and the pastoral teams.
- Assist in preparation of reports using Scholarship systems as required.
- Take minutes at various meetings as required.
- Diary management in relation to role.
- Assist teaching and non-teaching staff with administration queries.
- Assist with organisation of Scholarship events and initiatives, liaising with

Team Lead
- Assisting, if required, in the provision of medical emergency support, recording incidents in the medical register, completing appropriate documentation and liaising with LA, staff and parents as appropriate.
- Report concerns and obtain support for any issues raised.

Communications **Communicate effectively with other staff, Governors, visitors, contractors, pupils and their families/carers.**
- Undertake reception duties within our stadium setting; act as first point of contact in response to telephone and face to face enquiries.
- Attend staff meetings and training days by agreement with line manager.

People/Resource **Participate in the Scholarship’s performance management scheme. management ** Assist in maintaining computerised records this involves liaison with the other staff.
- Undertake some administration relating to updating of kit payments, including handling of small amounts of cash, collecting monies and payments for trips and educational visits.
- Assist in the induction of new employees.
- Monitor stock levels, order office materials, equipment and services and check incoming orders.
- Highlight additional training and supervision needs to build on your skills and knowledge.
- Participate in training and other learning activities and performance development as required.

Safeguarding **Know about data protection issues in the context of your role.**
- Maintain confidentiality as appropriate.
- Be responsible for promoting and safeguarding the welfare of children and young people that you are responsible for and come into contact with, by knowing who to report concerns to.
- Have an awareness and basic knowledge where appropriate of the most recent safeguarding legislation.

Systems and **Maintain computerised and manual pupil/staff records.**
**Information ** Be aware that different types of information exist (for example, confidential information, personal data and sensitive personal data), and appreciate the implications of those differences.
- Share information appropriately - in writing, by telephone, electronically and in person.

Data Protection **To comply with the Scholarship’s policies and supporting documentation in relation to Information Governance this includes Data Protection,**
**Information Security and Confidentiality.**

Health and Safety **Be aware of and implement your health & safety responsibilities as an employee and where appropriate any additional specialist or managerial health & safety responsibilities as defined in the Health & Safety policy and procedure.**

Equalities **We aim to make sure that services are provided fairly to all sections of our community, and that all our existing and future employees have equal opportunities.**
- Ensure services are delivered in accordance with the aims of the Equalit