Hmdn Administrator

NHS AfC: Band 4

**Main area**
- Administrative Services

**Grade**
- NHS AfC: Band 4

**Contract**
- Fixed term: 12 months

**Hours**
- Full time - 37.5 hours per week

**Job ref**
- 164-5358657

**Site**
- City Hospital

**Town**
- Nottingham

**Salary**
- £25,147 - £27,596 per annum

**Salary period**
- Yearly

**Closing**
- 29/06/2023 23:59

Job overview

The haematological malignancy diagnostic service (HMDN) Nottingham works closely with Molecular Medicine and Genomics to generate integrated reports for the diagnosis of haematological malignancies. This is an exciting opportunity to join the team as a laboratory administrator and support with the joint roles between HMDN and Genomics.

Main duties of the job

The post holder will undertake general administrative tasks to support the efficient and effective running of HMDN. In addition to this the post holder will be directly responsible for any administrative duties required as part of collaborative work with Molecular Medicine and Genomics.

Tasks will include inputting results into a LIMS system, communicating with external laboratories, send away sample management and assisting with auditing processes. Please refer to the job description for all other duties.

The post holder will work under the supervision of senior staff and will liaise with all members of the HMDN and Genomics team.

Working for our organisation

The HMDN department is part of Cellular Pathology and provides a regional diagnostic service for the diagnosis of Heamatological malignancies. The department receives a variety of specimens including bone marrows, bloods and fluids and performs investigations in conjunction with Genomics to produce an integrated report. The service is quality driven and compliant with UKAS ISO15189 standards and the administrative duties are key to maintaining this.

Detailed job description and main responsibilities
- To be responsible for day to day departmental administrative duties.
- To assist the Lead Administrator where necessary to maintain efficient workflow
- Liaise with internal and external members of staff to resolve any queries
- Act as the administrative link between Molecular Medicine & Genomics and HMDN and work closely with local and regional laboratories
- Prepare, package and send referral samples away to external laboratories for various investigations and follow up where necessary to expedite results.
- Input of results to the LIMS system ensuring accuracy also supporting appropriate transfer of results to service users.
- Work closely with the HMDN leadership team to develop IT interoperability between HMDN and local and regional genomics laboratories.
- Perform and assist with audits to identify process gaps and ensure the department is compliant with UKAS ISO standards
- Assist with the preparation of MDTs
- Take minutes at department meetings as required.
- Participate in Helpdesk activities including the accurate verbal transmission and results to service users as required.
- Comply with Trust policies and national legislation regarding confidentiality of patient information, the Data Protection Act 1998 and Health and safety law.
- Perform general office duties including data entry, general filing, issue of reports, and photocopying
- Undertake any other duties commensurate with the grade as required

Person specification

Qualifications and Training

Essential criteria
- 4 GCSE's including English
- Knowledge and experience using software programs e.g Microsoft Office

Desirable criteria
- Recognised secretarial/administration qualification e.g NVQ in Administration

Experience

Essential criteria
- Knowledge of a range of secretarial procedures with an or administration office setting
- Minute taking and servicing meetings
- Knowledge of a range of secretarial procedures within an administration office setting

Desirable criteria
- Knowledge of hospital systems

**Skills**:
Essential criteria
- Ability to communicate information with clarity and precision and using a variety of written and verbal communication skills
- Excellent organisational skills.
- Advanced keyboard skills
- _________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate ID and right